Executive Business Partner

Klaviyo is seeking a pro-active, highly organized, collaborative, and resourceful Executive Business Partner (EBP) to provide business and administrative support. The EBP will act as an extension of their leaders to maximize their efficiency and effectiveness by ensuring the organizations' operational cadence is clear and taking ownership of managing-up and downstream to ensure deliverables are met timely and accurately. Responsibilities will include calendaring/scheduling, preparing agendas, travel arrangements, and managing special projects as needed - such as organizing employee meetings and events, recognition incentives, employee engagement initiatives, etc.

How You'll Make a Difference:

• Oversees scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
• Manages the operational cadence of assigned organization, to ensure that all pre-planning, meeting scheduling, and follow-up action items and communication cascades are completed for major business initiatives throughout the year.
• Attends meetings, takes notes on action items, and follows up with content and deliverables as needed. Tracks and helps drive completion of key deliverables and follow up on outstanding items.
• Organizes, executes, and assists with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.). May facilitate and lead org-wide employee meetings.
• Organizes, prioritizes and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
• Completes travel arrangements and expense reimbursement reports for the executives you support.
• Partners with other Executive Business Partners to ensure cross-functional alignment on projects, company milestones, and internal events.
• Takes initiative on researching, implementing, and improving systems and processes. Owns small projects as they come up.

Who You Are:

• Support day-to-day office operations for the assigned hub, helping maintain an efficient, welcoming, and well-organized workplace; greet and register visitors.
• Serve as a point of contact for employee office-related questions and requests; monitor and resolve office operations tickets.
• You've already experimented with AI in work or personal projects, and you're excited to dive in and learn fast. You're hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient.
• Partner with property management and service vendors to address suite-related needs and maintenance issues; assist with office supply inventory, restocking, and vendor coordination.
• Assist with office access management, space planning, and interoffice moves as needed.
• Act as an ambassador of Klaviyo's culture and values-approachable, reliable, and service-oriented.

Education and Experience:

• 5+ years in an administrative support role.
• Experience working in fast-paced, hyper-growth, scaling high-tech companies.
• High school diploma or equivalent.

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