Executive Legal Assistant and Operations Coordinator
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Overview
Schedule
Flexible-schedule
Full-time
Career level
Senior-level
Remote
Remote
Compensation
$45,000-$55,000/year
Benefits
Health Insurance
Job Description
Benefits:
- 401(k)
- Bonus based on performance
- Flexible schedule
- Health insurance
Executive Legal Assistant & Operations Coordinator
Kim Intellectual Property Law Group LLC (Kim IP) is a growing boutique intellectual property law firm representing innovative companies, entrepreneurs, universities, and multinational corporations in patent, trademark, copyright, and intellectual property litigation matters throughout the United States and internationally.
We are seeking an exceptionally organized, proactive, and detail-oriented Executive Legal Assistant & Operations Coordinator to work directly with the Managing Partner. This is a high-impact position for someone who thrives in a fast-paced professional environment and enjoys wearing multiple hats.
The successful candidate will serve as the Managing Partner's primary executive assistant while also coordinating the firm's day-to-day operations, legal workflows, client communications, and administrative initiatives. This position requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs before they arise.
This is far more than a traditional legal assistant role. The successful candidate will become a trusted partner to the Managing Partner and play a critical role in helping operate and grow the firm.
Most importantly, this person naturally anticipates needs, takes initiative, and consistently looks for ways to improve processes rather than simply completing assigned tasks.
Primary Responsibilities
Executive Support to the Managing Partner
- Manage the Managing Partner's calendar, appointments, and deadlines.
- Prioritize meetings, client communications, and competing deadlines.
- Screen calls, emails, and correspondence.
- Draft professional correspondence, engagement letters, and client communications.
- Assist with overall firm operations, including HR functions, office management, practice management and business development.
Legal Support
Support the Managing Partner in handling intellectual property matters including:
- Patent prosecution, Trademark prosecution, and Intellectual property litigation
Responsibilities include:
- Review docket and firm’s docket
- Preparing USPTO, WIPO, EPO, and foreign filing documents
- Coordinating with foreign associates
- Organizing prosecution files
- Managing docket deadlines
- Filing documents electronically
- Maintaining client files
- Reviewing invoices and preparing client billing information
Qualifications
Required
- Experience as an executive assistant, legal assistant, or law firm administrative experience
- Prior experience working in an IP firm preferred
- Outstanding organizational skills
- Exceptional written and verbal communication skills
- Excellent attention to detail
- Ability to prioritize multiple competing deadlines
- Strong problem-solving skills
- High degree of professionalism
- Ability to maintain strict confidentiality
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience managing complex calendars and executive schedules
Why Join Kim IP?
Kim IP is a dynamic, entrepreneurial boutique IP law firm dedicated to helping innovators protect and enforce their intellectual property worldwide. We foster a collaborative, professional, and client-focused culture where every team member plays an important role in the firm's success.
This position offers the opportunity to work closely with the firm's Managing Partner, gain exposure to sophisticated intellectual property matters, contribute to strategic decision-making, and build a long-term career in a growing law firm.
Compensation: $45,000.00 - $55,000.00 per year
Kim IP - Intellectual Property Is What We Do
The attorneys at Kim IP are passionate about the law and experienced in all aspects of intellectual property, including patents, trademarks, copyrights, and intellectual property litigation. We know the business and science of IP law inside and out having served as intellectual property counsel at major U.S. law firms and corporations.
Our attorneys hold technical degrees and have distinguished academic credentials along with industry expertise that extends into all areas of engineering, manufacturing, medical devices, chemical arts, pharmaceuticals, biotechnology, software, and electronics.
But beyond extensive technical knowledge, our attorneys provide the skill, vision and creativity necessary to provide superior quality service. Additionally, our global experience and network of international counsel relationships ensures our ability to provide comprehensive IP services worldwide.
We are intellectual property strategists, counseling our clients on how to maximize the value of their patents, trademarks, copyrights, and trade secrets. We structure business relationships, craft licenses and other agreements, and enforce them when necessary and aren’t afraid to litigate and go to trial. We take pride in creatively combining innovative solutions and efficiency to quickly achieve successful results for our clients.At Kim IP, we provide the flexibility, platform and collaborative environment for experienced intellectual property attorneys to practice whether in New Jersey or remotely. If you are looking for new opportunities, we invite you to learn more about how we practice IP.
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FAQs About Executive Legal Assistant and Operations Coordinator Jobs at Kim IP
What is the work location for this position at Kim IP?
This job at Kim IP is located in Voorhees, New Jersey, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Kim IP?
Candidates can expect a pay range of $45,000 and $55,000 per year.
What employment applies to this position at Kim IP?
Kim IP lists this position under the following employment categories:
- Flexible-schedule
- Full-time
What experience level is required for this role at Kim IP?
Kim IP is looking for a candidate with "Senior-level" experience level.
Does Kim IP allow remote work for this role?
Yes, this position at Kim IP supports remote work, giving candidates the flexibility to work outside the primary office location.
What benefits are offered by Kim IP for this role?
Kim IP offers Health Insurance for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Kim IP?
You can apply for this role at Kim IP either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.