Executive Office Administrator

• Defense Holdings, Inc. (DHi)• Location: Hybrid (US)• Employment Type: Full-Time• Department: Executive Administration• Reports To: Chief of Staff / Executive Director

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.

This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.

Key Responsibilities

Executive Support

Manage executive calendars, appointments, and travel arrangements. Prepare reports, presentations, and executive correspondence. Coordinate meetings and ensure proper follow-ups.

Administrative Operations

Maintain office systems, records, and documentation. Support communication across departments and teams. Assist in special projects, initiatives, and events as needed.

Reporting & Compliance

Generate executive-level reports and briefings. Ensure compliance with internal policies and confidentiality standards.

Cross-Functional Collaboration

Coordinate with internal teams, HR, and operations to support leadership objectives. Assist in process improvement initiatives for executive office efficiency.

Required Qualifications

• Bachelor’s degree in Business Administration, Executive Support, or related field.• 3–5 years of experience in executive administration or high-level administrative support.• Proficiency in Microsoft Office Suite and collaboration tools.• Excellent organizational, communication, and interpersonal skills.• Ability to manage confidential and sensitive information responsibly.

Preferred Qualifications

Experience supporting executives in government contracting or defense environments. Familiarity with multi-office coordination and executive operations.

Core Competencies

• Integrity & Confidentiality• Attention to Detail• Analytical Thinking• Interpersonal Communication• Organizational Skills• Adaptability & Initiative

Work Environment

• Professional office environment (or hybrid/remote if applicable).• May require occasional travel.• Must be eligible to work in the United States.• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)• Medical, Dental, and Vision Insurance• 401(k) with company match• Paid Time Off (PTO) and Holidays• Life and Disability Insurance• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.