Executive Personal Assistant

Executive Personal Assistant

We need someone who walks in with presence, takes charge immediately, and keeps pace with a high-pressure, high-output executive. You are bold, confident, razor sharp, and you like being the one who keeps everything moving. You anticipate needs before anyone speaks, command a fast-paced workflow without hesitation, and you do it with tact, professionalism, and discretion.

This is not a quiet desk job. Priorities change quickly. The pace is intense. You will be expected to move fast, think clearly under pressure, and execute without constant direction. Thick skin and a strong work ethic are required. There is zero tolerance for gossip, drama, or workplace politics. Nothing is beneath you. If it needs doing, you handle it.

Who You Are

• High energy, action-oriented, and comfortable in a demanding environment
• Thick skin, emotionally steady, and not easily rattled
• Confident and authoritative without being abrasive or running people off
• Professional, tactful, and aware of boundaries and chain of command
• Discreet, trustworthy, and not a gossip
• Tech savvy and quick to learn new systems

Key Responsibilities

• Own the executive’s calendar, scheduling, and day-to-day flow
• Triage email, messages, and requests, filter noise, escalate what matters
• Track tasks, deadlines, and follow-ups so nothing falls through the cracks
• Coordinate meetings, logistics, and time-sensitive priorities
• Prepare documents, summaries, and quick-turnaround admin deliverables
• Handle errands and operational support tasks as assigned, including small tasks that keep the day moving
• Communicate clearly and professionally with staff, vendors, and external partners
• Maintain confidentiality at all times

Multi-Location Support

We operate across five office locations. This role requires occasional local travel between offices for meetings, pickups, drop-offs, and operational support. It is not daily travel, but you must be able and willing to do it when needed.

Compensation and Schedule

• Full-time
• $38k–$45k+, based on experience, reliability, speed, and demonstrated performance in a high-demand executive support role
• Benefits (Healthcare, Vision, Dental, Life Insurance, Disability, Accident Insurance, Paid Time Off)

Minimum Requirements

• Reliable transportation
• Strong organization and communication skills
• Comfort with Google Workspace (Gmail, Calendar, Docs, Sheets) and everyday technology
• Must pass a background check and drug screen