Executive Support & Office Administration Manager
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Overview
Job Description
JOB TITLE: Executive Support & Office Administration ManagerLOCATION:Bothell, WAPAY RATE: $57.00/hour
We are a national aerospace and defense staffing agency seeking highly qualified candidates for a position with a top-tier client.
Job Details:
Job Type: Contract (Long Term)
Industry: Aerospace / Defense / Aviation
Benefits: Medical, dental, and vision (Cigna)
Perks: Bonus potential + Priority access via Tier 1 supplier
Openings Nationwide: Thousands of opportunities across the U.S.
Qualifying Questions:
Are you a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual) as defined under ITAR regulations?
Do you meet the educational and experience requirements for this role?
Can you commute to the job location or relocate if necessary?
Summary:
Provides executive administrative support services to executive committee members including CEO with a high degree of confidentiality and professionalism.
Uses Outlook for executive calendar management and coordination of meetings.
Prepares PowerPoint presentations, general reports, and data compilation for executive review.
Makes domestic and international travel arrangements including lodging, air reservations, and rental cars.
Completes and files expense reimbursements and manages department procurement cards with monthly reconciliation.
Prepares letters, reports, forms, schedules, and other materials for executive team.
Coordinates high-level meetings and events on and off-site throughout the year.
Collects and enters data into spreadsheets and analyzes data for reporting.
Maintains day-to-day office functions including office layout, equipment, supplies, and facility organization.
Supervises administrative staff and divides responsibilities across 5 sites.
Requirements:
Must be a U.S. Person (as defined by ITAR).
High School diploma or equivalent.
10+ years of high-level administrative support experience.
8+ years supporting senior executives.
Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint, Access, Project).
Technical skills to host video and non-video conference meetings.
Experience managing procurement cards and reconciling monthly statements.
Experience with data entry, spreadsheet management, and data analysis.
Experience supervising administrative staff and coordinating across multiple sites.
Experience coordinating travel logistics and expense reimbursement processing.
About Us:
The Structures Company is a premier national aerospace and defense staffing agency specializing in contract, contract-to-hire, and direct hire placements. We deliver expert workforce solutions across engineering, IT, production, maintenance, and support roles.
As trusted partners to leading aerospace and defense OEMs and Tier 1 suppliers, we connect professionals with career opportunities to grow and excel in aviation, aerospace, and defense.
Eligibility Requirements:
Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual under 8 U.S.C. § 1324b(a)(3)) to comply with ITAR regulations.
Keywords: aerospace, aviation, engineering, maintenance, aircraft design, defense
Take your career to new heights—apply today!
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Automate your job search with Sonara.
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