Facilities Administration

Job Summary:

This position is located at the entrance of the SCI Lafayette Office and reports to the Chief Development Officer. The Facilities Administrator is responsible for handling a wide range of administrative, office support, and shop duties.

Proficiencies:

• Microsoft Office (Outlook, Word, Excel)
• Google

Essential Duties and Responsibilities

The essential functions of the position include, but are not limited to, the following:

Front Office & Customer Experience

• Greet all visitors, clients, subcontractors, vendors and Team members in a courteous and professional manner at our Lafayette Office location.
• Answer phone, route phone calls, take messages.
• Gather and disburse mail and packages
• Assist departments throughout the organization with various administrative tasks and duties when required/needed. (ex. Copying, printing, laminating, etc.)
• Manage the front desk and reception area, ensuring it is on-brand, clean and client-ready.
• Manage office, kitchen and custodial supply inventories, vendor relationships and marketing materials stock (business cards, branded swag, etc.)
• Stock client fridge
• Administer and manage Lafayette office machines including company phone system, Supervisor / office printers
• Oversee the cleaning company maintaining communication with them when issues arise
• Manage company cell phone account working with employees on phone issues and updates; reconcile the cell provider invoice charging phones, tablets, Wi-Fi units, etc. to the proper jobs and departments

Facilities / Shop Responsibilities

• Post current training calendar in training room
• Refill Shop forms
• Assist with coordinating Lafayette jobsite cookouts
• Empty office recycling containers weekly
• Keep shop clean and organized, broom swept weekly, at a minimum.
• Wash and vacuum company vehicles as needed
• Take phone calls from site Supervisors and prepare tools and equipment for pickup
• Receive tools and equipment from job sites
• Maintain items in office, including ordering / changing all furnace filters (yearly), changing light bulbs, etc.
• Keep outside storage boxes and racks clean and organized
• Keep snow shoveled and sidewalks clean and salted as needed
• Perform other duties as assigned to meet organizational needs
• Communicate with Logansport Shop Foreman for material, equipment, and tool transfers

Position Requirements

• High school diploma or equivalent preferred
• Valid driver's license
• Acquire or retain forklift certification preferred (in-house training)
• For Hire driver's license preferred
• Reliable transportation
• Requires clear communication and excellent interpersonal skills
• Punctuality
• Organized and proactive
• Requires strong work ethic, attention to detail and multitasking
• Previous experience in clerical, secretarial or administrative assisting position
• Strong knowledge of customer service
• Ability to deal with frequent interruptions and shifting priorities
• May deal with tight deadlines or demanding personalities in a professional manner

Physical Requirements:

• Ability to sit, stand, and walk for extended periods
• Ability to perform repetitive hand and keyboarding motions
• Ability to lift and move objects and packages up to 50 pounds

Working Conditions:

• Primarily office-based
• Indoor, climate controlled
• Use of computers, phones, printers, copiers, laminators and other standard office equipment
• Potential to travel between SCI offices currently located in Logansport and Lafayette in a company-provided vehicle
• Potential to visit construction sites / job trailers
• SCI and client specific PPE (personal protective equipment) required
• (hardhat, high visibility vest, safety glasses, and ear protection provided by SCI)