Facilities - East Manager

About Us:

How many companies can say they've been in business for over 178 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What's the role?

Leads the SSC real estate portfolio of properties ensuring facility standards, improvements, functionality, and performance of each facility is optimized. Ensure service and maintenance programs are effective at assigned facilities to ensure operational effectiveness for building occupants to do their work in a safe, clean, and comfortable environment.

Sound Interesting?

Here's what you'll do:

Develop and implement an effective Facility Management Program that meets or exceeds industry standards. Facility programs that accelerate Employee Health and Safety programs, fire alarm, security systems, and sustainability programs, and that such programs are aligned with other IQS facility manager(s) and initiatives. Ensures all facility records are maintained to ensure their visibility, utilization, and security.

Create a facility improvement and maintenance plan and ensure related actions are successfully completed. Develop Request for Proposals (RFP) for improvement and maintenance programs and lead facility related suppliers and contractors in successfully completing the scope of work. Develop and implement a facility recycling and hazardous waste program to align with global sustainability requirements.

Work directly with Management Team to ensure their facility needs are satisfied. Perform other related duties as directed to assist the Head of IQS SSC US & Canada.

Leadership and Culture:

• Provide leadership, coaching, training, and professional development for the reporting team.

• Communicate the ZEISS agenda and IQS strategy, define corresponding measures and targets, and monitor implementation.

• Work with internal groups and departments to develop and change processes for streamlined workflow, interaction, and communication.

• Empower and motivate employees via feedback, improvement initiatives, and recognition.

• Support ISO 14001 and Global sustainability objectives thru effective implementation of programs.

• Develop and implement a facility recycling and hazardous waste program to align with global sustainability requirements.

• Drive facility improvements, maintenance, and cost reductions.

• Develop Request for Proposals (RFP) for improvement and maintenance programs.

• Administer & perform real estate management functions such as developing site specific RFP's, property searches, and lease negotiations, working closely with Real Estate professionals.

• Manage leases including lease requirements, lease notifications and certificate of insurance, including lease extensions and renewals.

• Perform and ensure required Asset Management functions are performed, up-to-date, and are current, including PM/PdM programs are robust, utilized, and effective.

• Perform and ensure required Risk Management functions are performed, up-to-date, and are current, protecting all assigned properties from physical and personal losses.

• Oversee daily operations of assigned locations of each facility, ensuring all systems and services are functioning properly and profitably.

• Develop, implement and enforce policies and procedures for facility operations such as safety, IT, Real Estate Management (REM) Security, and Facility Management are adhered to and followed.

• Ensure facility standards for each assigned facility are in place and maintained.

• Develop, manage/ supervise all refurbishment and/or building projects being undertaken by facility. This would include supporting and assisting with all internal/external SBU initiatives.

• Develop and maintain emergency, health and safety and disaster response plans for the facility (ERT).

• Responsible for safety compliance of assigned real estate portfolio.

• Liaison with tenants and relevant stakeholders addressing their concerns and maintaining positive relationships.

• Ensure critical RE & Safety databases are updated, current, and correct, such as Quentic, PMWeb, facility directories, vendor databases, and facility/location files.

• Ensure compliance with federal, state and local regulations.

• Manage security systems and required personnel and systems to maintain a safe environment including IT infrastructure.

• Prepare and manage each facility operational and CapEx budget within the real estate portfolio.

• Coordinate with event teams to promote event success and its businesses.

• Implement and monitor energy efficiency and sustainability initiatives.

• Manage project and service invoices ensuring approved financial obligations are met.

• Plan and forecast needs and requirements to ensure that the property maintains its market value.

• Prepare regular financial, KPI, and utilization reports on assigned RE portfolio.

• Other duties as assigned.

Do you qualify?

Education

• Requires an associate degree or a minimum of 8 years related experience as a facility manager.

Work Experience

• Demonstrated ability to take initiative, prioritize assignments, and work through interruptions with minimal supervision.

• Ability to work under pressure and handle time constraints while multi-tasking.

• Ability to make decisions and handle difficult and confidential issues.

• Proactive in resolving problems.

• Outstanding organizational and time management skills.

• Excellent verbal and written communications skills.

• Detail-oriented with demonstrated project management skills.

• Works independently and within a team on special nonrecurring and ongoing department projects.

• Discretion and confidentiality.

• Demonstrated strength with MS Office, including MS Word, Excel, PowerPoint, Outlook

We have amazing benefits to support you as an employee at ZEISS!

• Medical

• Vision

• Dental

• 401k Matching

• Employee Assistance Programs

• Vacation and sick pay

• The list goes on!

Your ZEISS Recruiting Team:

Holly Greenwood-Mosher

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).