Facilities Compliance Coordinator

• Comprehensive insurance package including medical, dental, and vision coverage.
• Retirement savings plans and financial wellness support programs.
• Generous paid time off and flexible scheduling to promote work-life balance.
• Career development programs including clinical ladders, shared governance, and advancement opportunities.
• Personalized onboarding with dedicated preceptors and ongoing educational support.
• Tuition reimbursement and access to onsite childcare.
• Free onsite parking, 24/7-armed security for your safety, a Health Fitness Reimbursement Program, and an onsite credit union and pharmacy.
• Competitive pay with shift/weekend differentials.
• Employee discounts at the cafeteria, gift shop, pharmacy, and local entertainment venues (i.e., movie tickets).

• Assist in administering short- and long-range preventive maintenance programs for hospital buildings and facilities.
• Plan and schedule preventive maintenance work orders using the CMMS, ensuring timely completion and accuracy.
• Collaborate with the Maintenance Supervisor and contractors to schedule and monitor routine maintenance tasks.
• Perform audits of completed maintenance work orders and contractor tasks to verify proper execution and compliance with standards.
• Process and approve vendor and contractor invoices, ensuring accuracy and compliance with contract terms.
• Track and monitor contractor performance to ensure maintenance tasks are completed on time and meet quality standards.
• Retain and maintain records of vendor service reports, quotes, and contracts for easy reference.
• Maintain a comprehensive tracking system for active contracts, ensuring proper documentation and timely renewals.
• Ensure compliance with regulatory bodies (e.g., DNV, CMS, DEQ, NFPA), maintaining records for audits, non-conformities, and corrective actions.
• Administer the CMMS software, ensuring accurate data entry and maintenance of preventive maintenance schedules.
• Generate and review routine reports, such as work order completion metrics, work order summaries, and compliance status reports for department review and meetings.
• Update the CMMS with new equipment asset numbers and maintenance schedules, ensuring the system is current and complete.
• Maintain accurate documentation of compliance with environmental and safety regulations, including monthly emissions reports for boilers and load control generators.
• Ensure all maintenance activities comply with safety standards and regulations, including fire code inspections and lockout/tagout procedures.
• Oversee the maintenance and scheduling of the department’s fleet, ensuring vehicle readiness and operational needs are met.
• Ensure safe working conditions by enforcing PPE usage and lockout/tagout procedures during maintenance tasks.
• Coordinate calendars for the Director of Operations and Maintenance and the Maintenance Supervisor, ensuring smooth scheduling of meetings, appointments, and events.
• Facilitate effective communication within the department and across teams, ensuring timely information flow.
• Support the onboarding and training of new hires in the maintenance department, ensuring staff are well-prepared for their roles.
• Manage the ordering and distribution of uniforms for the maintenance team, ensuring compliance with company dress codes and safety standards.
• Review maintenance work order backlogs and identify areas for improvement in labor and workflow efficiency.
• Suggest process improvements to enhance operational performance and meet departmental goals.
• Perform other tasks as assigned by the Director of Facilities Operations and Maintenance or the Maintenance Supervisor.

• Education: High School Diploma or Equivalent.
• Licensure/Certification: None.
• Experience: Minimum of three years of relevant Administrative Assistant experience or an Associate's Degree with one year of relevant experience.
• Driver's License: Yes.
  • If driving an Augusta Health Vehicle, must be 21 years old and MVR must be approved by Risk Management.
• Eligibility to work in the United States and meet Virginia state employment requirements.

• Education: Associate's Degree.
• Licensure/Certification: None.
• Experience: Background in facility operations and maintenance in a healthcare or industrial environment.
• Prior experience in a hospital, healthcare system, or related service-oriented environment.
• Familiarity with Augusta Health’s systems, workflows, or organizational culture is a plus.

• Skill Requirements:
  • Must be experienced and proficient with a wide range of personal computer hardware and software, including MS Excel spreadsheets and developing charts and graphs pertinent to assessing departmental productivity.
  • Experience working with equipment asset databases such as a computerized data management system.
  • Excellent communication skills to nurture collaborative relations with team members, internal and external customers, contractors and subject matter experts at equipment companies.
  • Basic understanding of NFPA, OSHA, elevator regulatory requirements, with a willingness to learn and apply standards under supervision.
  • Ability to develop and maintain recordkeeping systems, files and procedures.
  • Ability to organize, prioritize and schedule work assignments for self, other team members in the department and support contractors.
  • Must be able to climb ladders.
• Competencies:
  • Works both independently and as a team member.
  • Must be capable of multi-tasking.
  • Demonstrates a strong work ethic and high standards for quality workmanship.
  • Should demonstrate a high level of initiative and problem-solving skills which enable him/her to develop and implement action plans to meet hospital maintenance documentation requirements.
  • Problem Solving / Thinking Skills: Must demonstrate good problem-solving skills, demonstrate good judgement and work well independently.
  • Ability to foster a cooperative work environment.

Exceptional care, small town hospitalityNestled in Virginia’s beautiful Shenandoah Valley, Augusta Health is among the finest nonprofit community hospitals in America.Augusta Health opened in 1994 to continue a tradition of personalized care with small-town hospitality that began with predecessor hospitals in Staunton and Waynesboro. Today, our highly trained physicians and staff use state-of-the-art technology to provide top quality care with warmth and compassion. We offer many amenities so patients and families can be comfortable and close during difficult times. View Our Mission, Vision & Values.If you are a resident of Augusta County, Staunton, Waynesboro, or surrounding areas, you can benefit from a variety of programs we host to promote good health.If you are a dedicated healthcare professional, you will find exciting career opportunities at Augusta Health.Quick Stats for 2023Licensed for 255 beds124 Medical/Surgical14 Intensive Care Unit18 Labor and Delivery4 PediatricNon-traditional, Non-acute services28 bed psychiatric unit17 bed skilled nursing unit8 bed rehab unitLargest local private employerEmployees: 2,375+Active Physicians: 225APPs: 87Volunteers: 290Service Area: 200,000AH Urgent Cares: 5AH Practices: 49