Facilities Manager, Main Campus And Offsites

Site: Newton-Wellesley Hospital

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Responsible for supporting the day-to-day operations, maintenance and emergencies of site facilities, ensuring a safe, efficient, and compliant environment.

• Must become familiar with hospital logistics and organization chart on chain of command to have knowledge and resources in executing successfully.
• Assists maintenance staff with planning and coordinating repairs, preventative maintenance, and inspections, ensuring adherence to regulatory standards and facility guidelines.
• Assist with the management of the Brightly CMMS (work order system) working with Shop Leads ensuring work orders are managed accordingly, keeping system current in real time, and uploading appropriate documentation, and prepare monthly reports.
• Monitor patient room closure activity.
• Must build strong and trusting relationships with Facilities and Clinical staff to assist with coordinating work impacting patient care areas.
• Support Shop Leads and Facilities staff with documentation support to ensure safety measure are followed. (Shutdown request, LOTO, Hot Work, Confined Space etc.)
• Responsible to manage the Facilities Virtual Board open items and following up with status and ensure appropriate parties are assigned.
• Coordinate preventive maintenance schedules with Shop Leads.
• Manage Shutdown log with Sr. Facilities Coordinator for Facilities In-house work and construction project support.
• Participates in Facilities, HVAC, Plumbing, and Shutdown Huddles.
• Manages and submits Maintenance Risk Assessment (MRA) for in-house maintenance work and emergency events to ensure interim life safety and infection control measures are implemented, monitored, and documented.
• Attend and report out Daily Dash (safety huddle).
• Act as First responder in collaboration with Sr. Manager, Faciliteis Operations in managing emergency response events, coordinates mobilization, provide updates and timeline to end users.
• Position requires off-hours and weekend support to Facilities staff as needed for all shifts and including emergency response.
• Assists, supports, and participates with shift coverage to ensure all shifts are covered.
• Assists with Implementing and coordinating 'Room A Day" program for all patient units to address preventative maintenance, minor repairs, patch/paint, plumbing and electrical checks.
• Assists with managing "Above Ceiling Work" permit program with In-House Lead Inspector using CMMS.
• Assist in managing "Green" program requests with Sr. Facilities Coordinator to address clutter and debris in unauthorized areas blocking egress and life safety equipment.
• Patriciates in weekly Offsite Huddles and assist with work order requests, support Offsite techs with rounds and other issues.
• Participate in Life Safety meetings to assist Sr. Manager, Facilities Operations with regulatory testing and inspection schedules and documentation.
• Sr. Manager, Facilities Operations will provide training for Joint Commission Survey Readiness, other regularity inspections, and protocols working in a healthcare environment.
• Facilities Manager will work with Sr. Manager, Facilities Operations, the team, and hospital to ensure safety, and compliance.

Qualifications

Education

Associate's Degree Related Field of Study required

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials

Experience

Experience in facilities management, engineering or other closely related role 3-5 years required.

Facilities Management Grads welcome to apply.

Knowledge, Skills and Abilities

• Knowledge of facilities management, including building systems, safety regulations, and preventative maintenance techniques.
• Excellent organizational and time-management skills to prioritize and handle multiple tasks in a fast-paced environment.
• Strong problem-solving skills and the ability to respond to emergencies and resolve facility issues efficiently and calmly.
• Budgeting and financial management skills, including the ability to manage operating costs and optimize facility-related expenses.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with staff, patients, contractors, and vendors.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs- 35lbs
• Carrying Occasionally (3-33%) 20lbs- 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision- Far Constantly (67-100%)
• Vision- Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

2014 Washington Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$67,537.60 - $98,238.40/Annual

Grade

7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.