Finance Administrator

• Support the implementation and administration of approved employee compensation changes, including new hire compensation, promotions, salary increases, bonuses, and other adjustments.
• Coordinate the administrative logistics of compensation changes, ensuring approvals are documented and updates are accurately reflected in payroll and employee records.
• Support payroll processing by collecting, reviewing, and validating payroll information, including compensation, hours, deductions, bonuses, reimbursements, and other payroll-related data.
• Review payroll reports for accuracy, identify discrepancies, and coordinate corrections as needed.
• Assist with payroll reporting, reconciliations, audits, year-end activities, and employee payroll inquiries.

• Manage the administrative lifecycle of the company's 1099 network, including onboarding, ongoing maintenance, documentation, payment processing, expense reimbursements, and offboarding.
• Administer contractor onboarding by collecting required agreements, tax forms, insurance documentation, payment information, and other required records.
• Maintain accurate contractor profiles and monitor documentation for expiration, missing information, or compliance requirements; follow up as needed to obtain updates.
• Coordinate changes to contractor information, payment details, rates, status, credentials, and other administrative records.
• Review contractor invoices and expense reports for completeness, accuracy, appropriate approvals, and compliance with established requirements.
• Process approved contractor payments and expense reimbursements in accordance with established schedules and procedures.
• Maintain contractor payment and expense records and assist with year-end 1099 reporting and related documentation.
• Identify opportunities to leverage technology and automation to improve 1099 onboarding, credentialing, documentation, assignment management, payment processing, expense reimbursement, and performance tracking.
• Support the evaluation and improvement of the 1099 adjuster network process, including onboarding, credentialing, assignment, utilization, performance management, payment administration, expense reimbursement, and offboarding.

• Prepare client invoices using claim, service, time, expense, and other billing information.
• Review billing information for accuracy, investigate discrepancies, and obtain required approvals or supporting documentation.
• Distribute client invoices and maintain organized billing records.
• Monitor outstanding billing items and assist with invoice questions, corrections, and account reconciliation.
• Enter and maintain financial information in accounting, payroll, claims, billing, and payment systems.
• Assist with accounts payable, expense documentation, financial reporting, reconciliations, audits, and other finance or administrative projects assigned.

• High school diploma or equivalent; additional education in accounting, finance, business administration, or a related field preferred.
• Prior experience in payroll, compensation administration, billing, accounts payable, bookkeeping, finance administration, or a similar administrative role.
• Strong attention to detail and demonstrated ability to maintain accurate financial, payroll, contractor, and administrative records.
• Highly organized with the ability to manage high volumes of documentation, recurring deadlines, multiple priorities, and follow-up activities.
• Proficiency with Microsoft Excel and Microsoft Office applications, with the ability to learn and navigate accounting, payroll, billing, payment, and document-management systems.
• Strong problem-solving skills with the ability to identify discrepancies, research issues, and follow them through resolution.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential financial, payroll, compensation, tax, banking, employee, and contractor information with discretion.
• Ability to work independently, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.

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