Finance And Administration Coordinator

Finance & Administration Coordinator

Location: Rock Hill, SC (on-site)

Salary: $55,000 annually

About the Organization

Children's Attention Home is a mission‑driven nonprofit dedicated to providing safety, stability, and support for children and families in need. Our work is grounded in compassion, accountability, and a deep commitment to helping young people thrive.

About the Role

The Finance & Administration Coordinator supports the day‑to‑day financial and administrative operations of Children's Attention Home. This is a hands‑on role ideal for a detail‑oriented accounting or finance professional who enjoys meaningful work in a nonprofit environment.

Reporting to the Executive Director, this role works closely with the Bookkeeper and external partners to ensure accurate financial operations, reliable reporting, and well‑maintained financial records that support the organization's programs and services.

What You'll Do

Financial & Accounting Operations

• Process accounts payable/receivable, deposits, payroll, tax reporting, and financial reconciliations.

• Maintain and oversee the general ledger and accounting system, ensuring accurate coding of payroll and other expenses.

• Under the guidance of the Executive Director, conduct monthly financial analysis and reporting

• Assist with the annual budget development process, monitor expenditures, and update financial projections.

• Support financial controls, policies, and procedures to ensure compliance and

safeguard organizational resources.

• Maintain restricted and unrestricted funds and ensure compliance with grant awards,

restricted donations, and applicable financial standards.

• Oversee financial aspects of employee retirement contributions and payroll allocations.

• Oversee the reconciliation of bank accounts and maintain financial reporting for audits and annual reports.

Grant, Donor & Contract Support

• Maintain donor receivables, coordinating financial tracking with the development team.

• Track deferred revenue (TRNA) and maintain records of release from restriction.

• Track grant allocations and assign expenses appropriately per grant requirements.

• Prepare draft grant and contract billing for federal, state, and private funding sources.

• Prepare draft reports as needed or requested for review.

Purchasing & Fixed Assets

• Review and monitor vendor and consultant contracts.

• Maintain vendor and consultant files.

• Prepare year-end tax forms (1099).

• Coordinate organization-issued purchasing cards, including issuance, usage, reporting, and reconciliation.

• Maintain and oversee the organization's fixed asset list in coordination with the Operations Manager.

Finance Committee & Audit Oversight

• Schedule meetings, develop agendas, and maintain records for the Finance Committee.

• Coordinate audit services and manage relationships with external auditors.

• Maintain organizational insurance policies and ensure organization maintains adequate coverage

in alignment with contract, grant, and other requirements.

• Maintain accurate financial records to ensure compliance with reporting requirements.

• Ensure compliance with state and federal registration and reporting obligations, including state charity registrations.

Human Resources

• Coordinate payroll and benefits administration.

• Maintain COBRA participation.

• Assist in the preparation and distribution of year-end forms (ACA, W2, etc.) in collaboration with the HCM system representative.

• Assist with onboarding, offboarding, and similar tasks associated with the HCM system.

Other Duties

• Train and mentor the bookkeeper, interns, and volunteers assisting with financial tasks.

• Encourage teamwork, uphold the organization's values, and model the highest ethical standards.

• Perform related duties as assigned.

What We're Looking For

• Bachelor's degree in Accounting, Business Administration, or a related field
• Minimum of 3 years of experience in accounting, bookkeeping, or finance operations
• Nonprofit accounting experience preferred
• Working knowledge of GAAP and financial best practices
• Proficiency with accounting and payroll/HCM systems (e.g., QuickBooks, iSolved)
• Strong attention to detail, organization, and follow‑through
• Ability to manage multiple priorities and meet deadlines

Why Work With Us

Mission‑Based, Meaningful Work and a Career Path

Your work directly supports children and families in crisis. This role offers the satisfaction of knowing your skills contribute to real impact-supporting services that change lives in our community. In addition, the Finance & Administration Coordinator role provides exposure to nonprofit finance, grants, audits, and payroll systems-creating a strong foundation for future growth and a career path within the organization.