Finance Associate

Finance AssociateJOB SUMMARY: The Finance Associate manages full-cycle financial operations across multiple offices and company entities, including accounts payable, accounts receivable, payroll coordination, commission processing, corporate allocations, and escrow management. This role ensures accurate and timely financial transactions, compliance with required documentation, and effective communication with agents, vendors, employees, and leadership. By overseeing commissions, deposits, credit cards, vendor accounts, and corporate fee allocations, this position plays a critical role in maintaining efficient financial workflows and supporting the company's overall fiscal health. ESSENTIAL FUNCTIONS:Accounts Payable & Vendor ManagementManage vendor accounts across multiple company entities

Verify vendor documentation and legal compliance requirements

Process payments accurately and on schedule

Maintain records for E&O billing and follow up on outstanding balances

Prepare weekly payables reports for leadership review

Accounts Receivable & Escrow ManagementProcess incoming payments and deposits, including escrow/earnest money

Track receivables and follow up to ensure timely collection

Disburse EMD funds to title companies for closings

Research and resolve escrow or payment discrepancies

Commission Processing & Agent SupportProcess and verify agent commissions across all offices

Pay referral corporate company dollar allocations and organize agent rewards

Generate reports for marketing and leadership review

Maintain detailed records for audits and compliance

Payroll & Employee Financial CoordinationAssist with payroll setup for new employees

Manage payroll tasks and maintain accuracy for each cycle

Generate payroll reports and maintain employee reimbursement records

Accounting, Reporting & ComplianceEnter AP/AR and commission transactions into the general ledger

Complete intercompany allocations and corporate fee postings (NAF, FSA, depreciation, postage, etc.)Conduct reconciliations, stale check reviews, and fraud prevention measures

Produce ad hoc financial reports and maintain organized documentation for audit readiness

Credit Card & Expense OversightMonitor company credit card activity and coding to correct accounts

Communicate with cardholders to collect receipts or clarify charges QUALIFICATIONS:Experience in accounting, finance, or a related role is required (real estate or multi-entity experience preferred)Previous experience in accounts payable/receivable is required.Strong attention to detail with the ability to manage high-volume financial transactions accurately across multiple accounts

Highly organized with the ability to prioritize tasks and meet deadlines in a fast-paced environment

Strong communication and interpersonal skills when working with agents, vendors, employees, and leadership

Comfortable using financial systems, spreadsheets, and accounting software

Ability to review financial data for accuracy, including commissions, escrow transactions, and vendor payments

Familiarity with payroll support, reconciliations, and general ledger processes is preferred Please Note: This is a full-time, in-office position based in our New Hope office.Remote work is not available for this role.