Finance Coordinator

• Oversee all day-to-day accounting operations including accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance.
• Manage organizational financial systems including QuickBooks, Gusto, and financial reporting connected to MYCLUBHUB operations.
• Prepare accurate monthly, quarterly, and annual financial statements and supporting reports for leadership and the Board of Directors.
• Develop, monitor, and assist with organizational budgets, forecasting, and cash flow management.
• Track and monitor restricted funding, grants, contracts, and capital expenditures to ensure compliance with funding requirements.
• Prepare and submit grant-related financial reports and supporting documentation.
• Coordinate and lead annual audit preparation, including communication with external auditors and preparation of requested schedules and documentation.
• Assist with IRS Form 990 preparation in partnership with the organization’s external CPA or audit firm.
• Support financial compliance efforts, internal controls, and policy administration.
• Coordinate payroll processing, PTO tracking, workers’ compensation reporting, unemployment claims, and finance-related employee records.
• Partner with external benefits providers and payroll partners regarding employee benefits administration and reporting.
• Assist the CEO and Finance Committee with strategic financial planning and organizational decision-making.
• Monitor vendor payments, purchasing practices, and financial approval processes in accordance with organizational policy.
• Support the development and improvement of financial systems, reporting processes, and operational efficiencies.
• Attend occasional Board meetings, committee meetings, or organizational events as needed.

• Provide strategic financial leadership that supports the organization's mission, operational excellence, and long-term sustainability.
• Partner with the President & CEO and Board Finance Committee to develop and implement sound financial strategies, budgets, and forecasts.
• Foster a culture of fiscal accountability, transparency, and ethical stewardship across the organization.
• Lead the continuous improvement of financial systems, internal controls, policies, and business processes to increase efficiency and reduce organizational risk.
• Serve as the organization's primary financial resource by providing timely analysis, recommendations, and decision-making support to leadership.
• Promote cross-functional collaboration by working closely with department leaders to ensure responsible budget management and compliance with funding requirements.
• Coordinate and manage relationships with external auditors, accountants, banking institutions, payroll providers, benefits administrators, insurance carriers, and grant funders.
• Champion financial compliance by ensuring adherence to Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, grant regulations, and organizational policies.
• Identify financial risks and opportunities and proactively recommend solutions that strengthen organizational performance and financial sustainability.
• Demonstrate a commitment to continuous learning, innovation, and best practices in nonprofit financial management while modeling professionalism, integrity, and accountability.

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 5 years of progressively responsible accounting or financial management experience required.
• Experience managing full-cycle accounting operations required.
• Experience with budgeting, financial reporting, payroll, reconciliations, and audit preparation required.
• Grant management and grant financial reporting experience strongly preferred.
• Nonprofit accounting experience preferred but not required.
• Experience working with financial software platforms such as QuickBooks and Gusto preferred.
• Strong understanding of internal controls, compliance standards, and financial best practices.
• Ability to communicate financial information clearly to non-financial audiences including leadership and Board members.
• Highly organized with strong attention to detail, discretion, and independent problem-solving skills.

• Financial Management & Reporting
• Budget Development & Forecasting
• Grant Compliance & Tracking
• Audit Preparation & Coordination
• Strategic Thinking
• Systems & Process Improvement
• Operational Accountability
• Confidentiality & Professionalism
• Time Management & Organization
• Collaboration & Communication

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