Finance Manager

• Supervise accounts payable and accounts receivable functions, ensuring accurate coding, timely vendor payments, effective revenue processing, and efficient donor and grant revenue tracking.
• Maintain, implement, and monitor internal control systems to safeguard organizational assets and support compliance with GAAP, uniform guidance, funder requirements, and organizational policies.
• Serve as the primary day-to-day point of contact for the outsourced accounting vendor; monitor deliverables, resolve workflow issues, maintain an issue and escalation log, and ensure timely, accurate, and well-documented accounting services.
• Support clear segregation of duties, approval workflows, documentation standards, and cross-training to reduce single points of failure within accounting operations.

• Lead the month-end and year-end close processes, including bank reconciliations, journal entries, balance sheet reconciliations, close calendars, supporting schedules, and documentation follow-up.
• Prepare timely and accurate monthly, quarterly, and annual financial statements and supporting schedules for review by the Vice President of Finance and organizational leadership.
• Monitor daily financial operations and provide regular updates on cash flow, liquidity needs, receivables, payables, and operational finance issues requiring attention.
• Identify close delays, reconciliation issues, coding concerns, or documentation gaps and escalate matters to the Vice President of Finance as appropriate.

• Partner with development, program teams, and the outsourced accounting vendor(s) to maintain accurate restricted-fund accounting, prepare budget proposals, support funder reporting, reconcile grant activity, and ensure proper revenue recognition within the organization’s financial systems.
• Maintain grant and restricted-fund schedules, documentation, and reconciliations that support audit readiness, funder reporting, Development reconciliations, and program budget monitoring.
• Oversee automated grant accounting workflows by reviewing data accuracy, resolving exceptions, documenting processes, and escalating risks or system issues to the Vice President of Finance.

• Serve as the lead staff liaison for the annual independent financial audit, including preparing schedules, pulling samples, assembling audit binders, coordinating documentation requests, and tracking open items.
• Ensure compliance with federal, state, and local reporting requirements, including preparing data for IRS Form 990, 1099s, registrations, funder reports, and other regulatory or compliance matters.
• Maintain audit-ready files, reconciliations, policies, and accounting documentation in coordination with the Vice President of Finance and outsourced accounting vendor.

• Supervise, mentor, and evaluate assigned finance staff; support professional growth, accountability, cross-training, backup coverage, and a collaborative service-oriented team environment.
• Continuously assess accounting workflows to identify efficiencies, automate manual processes, strengthen documentation, and leverage Sage Intacct and other financial systems effectively.
• Develop and maintain standard operating procedures, close checklists, vendor deliverable trackers, reconciliation schedules, and other tools that support continuity and consistent department performance.
• Provide clear, timely communication to the Vice President of Finance regarding operational risks, workflow challenges, vendor performance, staffing needs, and process improvement opportunities.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required; CPA or CMA designation strongly preferred.
• Minimum of 6 to 8 years of progressive accounting experience, including nonprofit accounting operations, month-end close, internal controls, audit support, and financial reporting.
• At least 2 years of experience supervising staff and/or managing outsourced accounting, audit, or vendor relationships.
• Proven experience working in a nonprofit organization with a budget of $15M+; experience with fund accounting, restricted revenue, grant-related financial reporting, and nonprofit compliance is required.
• Advanced proficiency with nonprofit accounting software, preferably Sage Intacct, and strong Excel skills required.

• Strong knowledge of GAAP, nonprofit accounting standards, Uniform Guidance, net asset restrictions, internal controls, audit preparation, and financial reporting processes.
• Ability to translate financial data and accounting issues clearly for non-finance staff, program leaders, Development colleagues, and organizational leadership.
• Strong supervisory, vendor management, project management, problem-solving, documentation, and follow-through skills.
• High attention to detail, sound judgment, discretion, confidentiality, and commitment to accuracy, compliance, and accountability.
• Demonstrated commitment to racial justice, civil rights, equity, and working effectively in a diverse environment.

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