Finance Operations Associate-Disbursements

Position Summary

We are seeking a detail-oriented and experienced Associate to join our Finance Operations team. This role is responsible for managing our procure-to-pay cycle, including procurement, invoice coding and review, and supplier onboarding. The ideal candidate will have a strong background in accounts payable, supplier relationship management, and ERP systems (Workday). This is a full-time remote role for candidates in the Topeka and Kansas City area. The team will convene in-person monthly or quarterly as needed for meetings, training, events, and onboarding.

Responsibilities

Key Responsibilities

• Establish procurement records to track invoices against contracts
• Prepare invoices for payment processing
• Review disbursements in accordance with the firm’s policies and accounting controls
• Research and document methodology for invoice coding, including legal entity, cost center, or other applicable work tags
• Understand the structure of legal entities and relationships between businesses to process supplier invoices and other payment requests.
• Works closely with all involved parties to ensure financial transactions are property recorded and documented
• Identify discrepancies, resolve issues, and follow up on outstanding payments
• Support requests for information through scheduled reports or ad-hoc analysis
• Review suppliers for sanctions and other onboarding requirements and maintain accurate records to comply with tax reporting requirements
• Establish supplier records to track payments
• Identify business processes / workflow enhancements to constantly improve the Workday Procurement and Supplier modules experience
• Provides intimate knowledge on business processes, data mapping, and system configurations of modules

Qualifications

Basic Qualifications

• Bachelor’s degree in related field
• Minimum 3 years of experience in Accounts Payable or Supplier Management
• Working knowledge of ERP, accounting or vendor management systems for supplier setup, AP modules, reporting, etc.
• Proficient in Excel
• Attention to detail, commitment to quality, and problem-solving skills
• Strong analytical, research, and reasoning skills

Preferred Qualifications

• Ability to multi-task and eager to learn, collaborate, and work in fast-paced environment
• Working knowledge of Workday (supplier setup, AP modules, reporting)
• Experience interacting with suppliers and resolving payment or data issues
• Familiarity with compliance requirements (e.g., W-9, W-8BEN, banking regulations)
• Ability to work independently and collaboratively in a fast-paced environment
• Experience in a global or multi-entity organization
• Knowledge of procurement processes and vendor risk management
• Understanding of tax implications related to supplier payments

We are not seeking agency assistance for this role

We are unable to consider candidates who require current or future visa sponsorship for employment in the United States.  Candidates must be authorized to work in the US without current or future visa sponsorship or transfer.

Salary Range

Annual base salary between

$72,000.00-$80,000.00

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.