Firm Administrator (Legal)

Administrative Manager | San Francisco, CA (Financial District) | Up to $175k | Hybrid schedule, 2 days remoteThis Jobot Job is hosted by: Alizen RodriguezAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $125,000 - $175,000 per yearA bit about us:We are a respected Bay Area law firm focused on representing public entities, community organizations, and mission-driven institutions throughout California. Our attorneys are known for handling complex matters with strategic precision, and we take pride in building a workplace that values collaboration, accountability, and inclusion. As we continue to grow, strong operational leadership is critical to supporting our legal teams and maintaining an efficient, well-run office.Why join us?This role offers the opportunity to work directly with firm leadership and play a central part in shaping operations, people management, and internal systems. You will have visibility into firm strategy and the ability to influence infrastructure, staffing, and process improvements. We offer competitive compensation, comprehensive benefits, and a hybrid work schedule that supports flexibility while maintaining strong team connection.Job DetailsKey responsibilities include:

• Overseeing payroll, retirement plans, and employee benefits administration
• Managing support staff assignments, workflow, coverage planning, training, and performance standards
• Handling employee relations matters and serving as a point of contact for internal concerns
• Coordinating firm events, internal meetings, and retreats
• Managing vendor relationships, contracts, and service providers
• Overseeing IT coordination, records management, and office services
• Supervising office space planning, maintenance, internal moves, and build-outs
• Managing insurance renewals and risk-related documentation
• Supporting recruitment efforts for attorneys and staff
• Coordinating onboarding and offboarding processes
• Overseeing both physical and electronic document management systems

Qualifications:

• Bachelor’s degree in human resources, business, or related field, or equivalent experience
• At least four years of management experience within a legal or professional services setting
• Strong understanding of HR processes and office operations
• Excellent communication and organizational skills
• Experience with legal software platforms and document management systems is preferred
• Ability to manage multiple priorities in a fast-paced environment while maintaining discretion and professionalism

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy