Firm Administrator (Legal Industry)

Reputable Boutique Law Firm Looking for a Administrative Manager This Jobot Job is hosted by: Victoria Casal Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $125,000 - $150,000 per year A bit about us: A California-based public law firm dedicated to representing and advising government entities, public institutions, and mission‑driven organizations on complex and high‑impact legal matters. Why join us? Salary range: $125,000–$150,000 annually (commensurate with experience) Comprehensive health, dental, and vision coverage Paid vacation, holidays, and sick leave compliant with California law 401(k) and Profit Sharing programs FSA and commuter benefit options Flexible hybrid schedule Job Details Key Responsibilities: Manage payroll, 401(k), and benefits including open enrollment. Manage team assignments, holiday and team coverage, workflow, training, and performance expectations for legal and office support staff. Oversee coordination of various office functions, such as attorney retreats, internal events, and holiday parties. Address employee concerns and questions. Manage all vendor relationships and contracts. Manage IT, Records, and Office Services. Oversee office space utilization and maintenance, office assignments, internal office moves, and office construction. Coordinate with building manager and security as needed. Responsible for handling all insurance renewals. Interview attorney and non-attorney candidates. Coordinate all onboarding and offboarding of staff, attorneys, and professional consultants. Oversee expanded electronic and physical records and document management. Other duties as assigned Qualifications: MUST have experience working at a Law firm Bachelor’s degree in human resources or a related field or commensurate experience. 4+ years of managerial experience in a legal or professional services environment. Knowledge and understanding of human resources and office operations. Excellent communication and organizational skills. Knowledge of or direct experience with Clio, Westlaw, and iManage is a plus. Ability to work collaboratively and manage multiple priorities in a fast-paced environment. Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy