Fixed Asset Accountant

Senior Accountant- Fixed Assets, Leasing, & Fleet Administration

Position Summary

The Senior Accountant- Fixed Assets, Leasing, & Fleet Administration is responsible for managing the lifecycle of fixed assets (approx. $131 million net book value) and leased equipment (approx..150 items) while supporting key aspects of fleet administration (approx. 800 vehicles and trailers). This role ensures accurate financial reporting, compliance with company policy and accounting standards, and efficient coordination of fleet-related activities such as registrations, tolls, and regulatory documentation.

Key Responsibilities

Fixed Asset Accounting

• Maintain the fixed asset subledger, ensuring timely capitalization, disposals, transfers, and depreciation in accordance with GAAP.
• Perform monthly reconciliations between the fixed asset system and the general ledger, resolving discrepancies and ensuring data integrity.
• Partner with operations and procurement to validate additions, project costs, and classifications.
• Support annual physical inventory counts and periodic asset audits, investigating variances and implementing corrective actions.
• Prepare fixed asset roll forwards, schedules, and supporting documentation for external audits.
• Monitor construction-in-progress projects for compliance with company policy, budget adherence, and to ensure items are placed into service timely.

Lease Accounting

• Administer the company's lease portfolio, including real estate, vehicles, and equipment leases.
• Review lease agreements to identify key terms, embedded leases, and appropriate accounting treatment under ASC 842.
• Maintain the lease accounting system, ensuring accurate recognition of ROU assets, lease liabilities, and related amortization.
• Coordinate with legal, procurement, and operations to track renewals, terminations, and modifications.
• Prepare monthly and quarterly lease-related journal entries, reconciliations, and disclosures.

Fleet Administration

• Oversee administrative aspects of the company's vehicle fleet, including registrations, renewals, titles, insurance documentation, and regulatory filings.
• Manage toll accounts and other data to ensure accuracy, proper allocation, and timely payment.
• Monitor fleet utilization, maintenance schedules, and lifecycle planning in collaboration with operations leadership.
• Maintain vendor relationships with leasing companies, registration service providers, and fleet management partners.
• Develop and implement process improvements to enhance fleet efficiency, cost control, and compliance.

Other Responsibilities

Assist with special projects, system enhancements, and process optimization initiatives.