Fleet Administrator
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Overview
Job Description
Fleet Administrator
Sisters of Mercy of the Americas
Salary Range: $24.00 – $32.00 per hour
About Us
The Sisters of Mercy of the Americas is a faith-based organization rooted in compassion, service, and social justice. Sustained and inspired by their relationship with God and one another, the Sisters of Mercy respond with vision and compassion to the needs of people who are poor, sick, and uneducated.
Employees of the Sisters of Mercy help bring this mission to life each day by supporting the Sisters and one another with respect, care, and integrity. Our workplace is collaborative, purpose-driven, and grounded in the values of mercy, dignity, and service.
Position Overview
The Fleet Administrator plays a key role in supporting the safe, efficient management of the Sisters’ vehicle fleet. Working closely with the Fleet Manager and the Senior Executive of Insurance and Fleet, this role helps coordinate vehicle operations, maintain accurate fleet records, and provide direct support to Sisters and staff regarding their automotive needs.
This position is ideal for someone who enjoys problem-solving, working with data, supporting people, and ensuring systems and processes run smoothly.
Key Responsibilities
Fleet Operations and Support
Serve as a primary point of contact for Sisters and staff regarding vehicle-related questions and needs
Provide guidance and support following vehicle accidents or major mechanical repairs
Build strong, supportive relationships with drivers and internal stakeholders
Fleet Administration
Maintain accurate fleet and insurance databases
Ensure all vehicles remain compliant with registration, insurance, and regulatory requirements
Support fleet lifecycle activities including vehicle purchasing, titling, registration, maintenance, and disposal
Vendor and Partner Coordination
Maintain productive relationships with the fleet management company, insurance providers, repair facilities, and other external partners
Coordinate service, maintenance, and repair activities as needed
Data and Performance Monitoring
Monitor fleet performance to support safety, reliability, and appropriate utilization
Analyze available data to help inform vehicle replacement and retirement recommendations
Additional Responsibilities
Support administrative and operational tasks related to vehicle asset management
Perform other related duties as assigned
Qualifications
Required
Minimum of 2 years of professional experience involving database management, financial analysis, or invoice processing
Strong organizational and problem-solving skills with careful attention to detail
Demonstrated ability to interpret data and support financial or operational analysis
Proficiency with Microsoft Excel and experience with financial systems (Blackbaud Financial Edge preferred)
Ability to communicate clearly and effectively with individuals across varying levels of technical understanding
Strong interpersonal skills with the ability to build trust and collaborative relationships
Ability to manage competing priorities and maintain confidentiality
Self-motivated with sound judgment and decision-making ability
Strong written and verbal communication skills
Preferred
Associate degree in Business or a related field
Experience with fleet management or claims management
Ability to remain calm and professional in stressful situations
Ability to work both independently and as part of a team
Interest in learning about and supporting the mission, traditions, and culture of the Sisters of Mercy and the Catholic Church
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