Front Desk Administrator
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Overview
Job Description
Join Team Sunshine: Transforming Solar, Construction, and HVAC in New England!
Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.
Position Overview
The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks. A successful candidate will be able to maintain attention to detail while completing a variety of tasks that require administrative and customer service skills.
Key Responsibilities
Office Supplies Management
Take inventory of office supplies and equipment (e.g., computers, phones, desks)
Maintain inventory records and update as new items are purchased or disposed of
Order and restock supplies as needed to ensure smooth office operations
Ensure office tidiness and organized supply stations
Permit and Fee Administration
Pay permit and interconnection fees on a daily basis while maintaining accurate weekly and monthly logs
Track due dates, payment amounts, and confirmations for all permit-related expenses
Print, file, and organize permit and interconnection documentation
Prepare permit packages for mailing, pickup, or drop-off as required
Print and mail permit applications as needed
Front Desk Operations
Greet and check in/out visitors and staff
Answer general office phone calls and route them to the appropriate departments
Administrative Support
Assist upper management and owners with a variety of administrative tasks
Collaborate with other departments to support workflows and ensure tasks are completed efficiently
Learn all other administrative roles and provide coverage during vacations or sick leave
Assist other departments as needed, including but not limited to:
Supporting the service department by contacting Enphase and SolarEdge for issue resolution
Supporting the inspection department by maintaining the inspection board and contacting building departments to clarify inspection processes
Additional Duties
Collaborate with team members across departments to ensure operational efficiency
Handle miscellaneous tasks and projects as assigned by upper management
Qualifications
Minimum of 1–2 years of administrative support experience, preferably in the solar or construction industry
Excellent organizational and time management skills
Strong attention to detail and accuracy
Ability to work independently and as part of a team
Good communication and customer service skills
Valid driver’s license and reliable transportation
Benefits
We offer a highly competitive salary and benefits package, including health insurance, dental, vision, and paid time off. Additionally, we provide opportunities for career growth and advancement within the company.
Compensation:$20+/hour, based on experience
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