Front Desk/Opening Legal Assistant

Rubenstein Law, P.A.Brooklyn, NY

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Job Description

Company OverviewSince 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.Job SummaryThe Opening Legal Assistant is responsible for managing all aspects of case initiation across the firm. This role processes, reviews, and requests all necessary supporting documents at the start of each case to ensure accuracy and completeness.Responsibilities and Duties

Prepare and send letters of representation to all applicable parties, including Defendants, insurers, prior attorneys, and health insurance providers.
Confirm client initiation of medical treatment for reported injuries.
Request supporting records and bills from all relevant providers, including hospitals, fire rescue, treating medical facilities, and specialists.
Establish claims with all applicable insurance carriers, including liability and PIP.
Communicate case updates to the assigned Attorney and Legal Assistant during the Opening process.
Review and process case-related correspondence in the firm’s paperless system.
Research and identify all potential Defendants and available insurance coverage.
Be the backup to the Front Desk.
Additional administrative duties assigned as needed.

Qualifications and Skills

Excellent verbal and written communication skills for interacting with clients, attorneys, and third parties.
Strong organizational skills with attention to detail and accuracy.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Ability to quickly adapt to and work with firm-specific software as well as other necessary computer programs.
Prior office or customer service experience is preferred but not required.
Bilingual (English/Spanish) – preferred but not required.

Benefits & Perks

Paid Time Off (PTO) plus 8 paid holidays a year
Sick Days
Additional birthday holiday
Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
Bereavement leave to support employees and their families during difficult times
Hospital leave benefits for qualifying medical situations
401(k) retirement plan with company matching contributions
Bonus opportunities
Commitment to employee wellness and long-term success

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FAQs About Front Desk/Opening Legal Assistant Jobs at Rubenstein Law, P.A.

What is the work location for this position at Rubenstein Law, P.A.?

This job at Rubenstein Law, P.A. is located in Brooklyn, NY, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Rubenstein Law, P.A.?

Employer has not shared pay details for this role.

What employment applies to this position at Rubenstein Law, P.A.?

The employer has not provided this information. This may be discussed during the hiring process.

What is the process to apply for this position at Rubenstein Law, P.A.?

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