Front Office Coordinator
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Overview
Job Description
Job Title: Front Office Coordinator
Company: ANE ConsultingLocation: New York City, NY (On-site – 777 3rd Avenue, 8th Floor)Type: Full-TimeCompensation: Over $60,000, plus paid benefits, PTO, 401(k) match & more
About ANE Consulting
ANE Consulting is a leading construction management services firm supporting large, complex, high-visibility construction projects. The Front Office Coordinator will support the Program Management Office (PMO), initially focused on AECOM-Hill GC across several multi-billion-dollar high-rise Design-Build projects.
About the Role
As Front Office Coordinator, you will support the Program Management Office and serve as the primary point of contact for visitors while keeping front-office operations and shared office areas running smoothly. This role combines front-desk, visitor, meeting, onboarding, and general office operations support in a professional, high-volume construction program environment.
The position is fully in-person at 777 3rd Avenue, 8th Floor, Monday through Friday, from 8:30 a.m. to 5:00 p.m.
Key Responsibilities
-Front Office, Visitor & Meeting Support
- Keep the front desk covered by greeting, registering, escorting, and assisting visitors.
- Coordinate visitor access, new-employee access, conference rooms, and meeting setup.
- Answer and direct calls, provide basic information, and address visitor questions and concerns.
- Support onboarding activities, including security lists, welcome emails, badges, Genea access, and first-day welcomes.
- Maintain a professional and welcoming front-office environment for employees, visitors, and project stakeholders.
-Office Operations & Administrative Support
- Oversee mail, packages, couriers, office supplies, vendor coordination, and maintenance requests.
- Maintain office equipment, coffee and water stations, kitchen areas, mail/supply room, and conference rooms.
- Perform regular office and supply sweeps to restock paper and supplies and keep shared areas organized.
- Update the PMO floorplan/database.
- Assist with calendars, printer reads, and special projects.
- Coordinate with vendors and others as needed to support smooth day-to-day office operations.
Requirements
- Degree and 3+ years of front office coordinator experience, or 8+ years of relevant experience.
- Proficiency with Microsoft Office, including Word, PowerPoint, Outlook, and Excel.
- Strong customer service skills and excellent verbal and written communication.
- Positive, team-oriented attitude and professional approach to working with employees, visitors, vendors, and project stakeholders.
- Comfortable working throughout the office, including frequent walking, restocking, and light lifting of approximately 10–20 lbs.
- Strong organizational skills and the ability to manage multiple front-office and administrative responsibilities.
What We Offer
- Compensation over $60,000, based on experience.
- Paid benefits.
- Paid time off (PTO).
- 401(k) with company match.
- Monday-Friday schedule, 8:30 a.m. to 5:00 p.m.
- Fully in-person position at 777 3rd Avenue, 8th Floor, New York City.
- Opportunity to support a Program Management Office involved with several multi-billion-dollar high-rise Design-Build construction projects.
- Direct exposure to a large-scale, high-profile construction program and professional project environment.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
