Global Finance Legal Secretary

An reputable, international law firm is seeking a Global Finance Legal Secretary for their Dallas office. Summary: A Global Finance legal secretary assists lawyers and other legal personnel with regard to document production and various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.Duties and Responsibilities:

• Types, formats, edits and finalizes documents, including correspondence, memoranda, purchase and sale agreements, etc., in accordance with the Firm's document formatting standards, using a PC with a word processing package and other Firm software.
• Organizes clerical functions and work flow.
• Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments).
• Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses.
• Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
• Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff.
• Promptly processes incoming and outgoing mail and distributes upon receipt.
• Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service.
• Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.
• Coordinates the prompt production, processing and delivery of assignments' work products through Reprographics, i.e. duplicating, messenger and telecommunication services.
• Coordinates client billing with billing services, as needed.
• Obtains information from library services and makes copies, as requested.
• Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.
• Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.
• Performs a variety of secretarial functions, including processing new client/matters and expense reports, preparing notebooks and exhibits, etc.
• Performs other work related duties as assigned or as judgment or necessity dictates.

Education and/or Experience: Required:

• Minimum 3 years of related work experience; preferably from a law firm
• Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents).

CSDAL65