Graduate Coordinator

Position Details

University of Colorado | Denver

Official Title: Academic Services Intermediate Professional

Working Title: Graduate Coordinator

FTE: Full time 1.0 (100%) FTE | In-Person

Salary Range: $54,797 - $60,565

Position #00791749 - Requisition #40226

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

• Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

This position will provide an extensive array of independent and high-level professional and operational support to the administration, faculty, staff and students in the Department of Computer Science and Engineering (CSE). This position is responsible for processing graduate applications, executing student service activities, event management, and graduate program administration. This position will work closely with department faculty to support the educational mission of the department, and will collaborate with the department program manager to support department initiatives and strategic planning.

Graduate Coordinator

What you will do:

Graduate Program Administration: (40%)

• Manage the graduate application and admissions process from submission through decision.
• Track application materials and monitor processing workflows to ensure completeness and timeliness.
• Route applications to the Graduate Committee and generate admission decisions and letters.
• Communicate admission outcomes to the Graduate School and International Admissions.
• Collaborate with the Dean's Office Admissions and Enrollment Director to obtain and manage applicant materials.
• Compile and analyze application data; partner with Institutional Research and Graduate Education to support reporting needs.
• Coordinate administration of MS and PhD programs in collaboration with the department's Graduate Committee.
• Develop and maintain reports, forms, and administrative documentation to ensure accurate recordkeeping.
• Collect, enter, and manage data; produce routine and ad hoc reports.
• Maintain files, records, logs, and tracking systems.
• Review and submit graduate faculty appointments to Graduate Education/Graduate School.
• Support development of accreditation reports.

Graduate Advising: 20%

• Develop and implement advising strategies to improve student performance, retention, and degree progression.
• Advise graduate students on degree requirements, milestones, and academic planning.
• Support faculty in administering graduate programs and advising students.
• Guide students and faculty in navigating university systems, policies, and academic processes at CU Denver.

Graduate Program Student Services: 20%

• Plan and execute graduate orientation sessions, welcome events, and student programming.
• Advise students on academic programs, admission requirements, and university policies and procedures.
• Serve as a primary resource on academic policies, processes, and student responsibilities.
• Educate students on compliance with federal (FERPA, ADA), state (e.g., COF), and institutional regulations.
• Resolve registration issues and process schedule adjustments, special processing, and record changes.
• Prepare graduation files and assist the department chair with degree audits.
• Process student tuition stipends.

Graduate Admissions and Outreach: 15%

• Oversee and manage application tracking in Slate, ensuring completeness and accuracy.
• Monitor application processing, route files for review, and coordinate decision workflows.
• Generate admission decisions and communicate outcomes to college and Graduate School partners.
• Stay current on curriculum, policies, and procedures at department, college, and university levels.
• Serve as the department's central communication hub for graduate education information.
• Develop and implement recruitment and marketing strategies in partnership with the Graduate Committee, department leadership, and Dean's Office.

Additional Responsibilities: 5%

• Perform other duties as assigned in support of graduate programs and departmental operations.

Qualifications you already possess (Minimum Qualifications)

• Bachelor's degree from an accredited college or university in business administration, education, psychology, counseling, a STEM field or other relevant field.
• One (1) year experience in admissions, recruitment or a customer service environment.
• Proficiency in MS Office.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Preferred Qualification to possess (Preferred Qualifications)

• Master degree from an accredited college or university in business administration, education, psychology, counseling, a STEM field or other relevant field.
• Experience coordinating day-to-day business and administrative operations of an organization.
• Experience working with faculty, staff, and students in a higher education environment.
• Experience working with CU Data, CU Marketplace, PeopleSoft, Navigate and Concur or similar systems and software.
• Experience in event planning and execution.
• Professional-level customer service experience.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrate a commitment to providing outstanding customer service skills.
• Demonstrate an exceptional understanding of diversity, equity and inclusion with a commitment to developing equitable practices.
• Ability to perform duties independently without guidance and direction from other professionals.
• Demonstrate initiative, resourcefulness, and creativity in problem-solving.
• Demonstrate personal and professional development.
• Ability to multi-task and maintain consistent high-level performance.
• Ability to take direction and use independent judgment to meet multiple deadlines.
• Ability to analyze and interpret policies, procedures, reports, and applications.
• Ability to effectively explain and implement processes and procedures.
• Ability to maintain confidentiality and demonstrate a high level of professionalism.
• Strong computer and technology skills; proficient in all Microsoft Office applications.

Conditions of Employment

• This position requires an onsite presence on campus 5 days a week. This position follows an on-campus work structure. Opportunities for hybrid work may be available in future based on demands of specific tasks and department needs.

Mental, Physical, and/or Environmental Requirements

• This position may be performed on site, and will require the ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu .

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $54,797 - $60,565.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by June 22, 2026. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Gita Alaghband, gita.alaghband@ucdenver.edu

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.