Graduate Student Academic Advisor & Certification Specialist

Full-Time/Staff/ Exempt

WORK SCHEDULE

Monday through Friday, specific hours may vary

JOB SUMMARY

The Graduate Student Academic Advisor and Certification Specialist provides critical support for a variety of different programs: Boot Camp, Master of Arts in Administration of Special Education (MAAASE), Master of Arts in Educational Leadership (MAEL), Master of Arts in Teaching (MAT), Master of Organizational Leadership (MOL) and Master of Science in Instructional Design Technology (MSIDT). Job responsibilities include extensive communication with prospective students, program directors, the Oklahoma State Department of Education (OSDE), as well as other offices on campus.

RESPONSIBILITIES

Essential Functions:

• Provide academic advising for prospective and current Graduate Studies students in assigned programs from program acceptance through graduation

• Develop a degree plan that includes core courses required for the degree and a plan for meeting any additional hours needed to graduate.

• Monitor academic progress and work proactively to promote learner success

• Programs currently include Boot Camp, MAASE, MAEL, MAT, MOL, and MSIDT

• Serve as the Certification Specialist for MAASE, MAEL and Alt Cert learners:

• Communicate with the OSDE for Boot Camp, MAASE and Alt Cert.

• Collect information for course completion, verification, certification related letters for BootCamp, MAASE and Alt Cert.

• Maintain spreadsheet tracking academic progress, certification, adds/drops and program changes.

• Administrative Duties:

• Create and submit group calendars to appropriate offices as needed

• Manage applicants' Recruit accounts to accept and enroll them as a student

• Use CRM to track applications and maintain communication with potential and accepted students

• Process add/drop/Extraordinary Circumstance forms as necessary

• Assist with the organization of and communication related to MAASE, MAEL, MAT, MOL, and MSIDT events, including orientation, workshops, and Commencement

• Prepare monthly conferment list for registrar's office

• Provide budget management assistance for Boot Camp, MAASE, MAEL and MAT

• Manage and report textbook changes for each Boot Camp and cohort

• Communicate with instructors if grades or attendance information is needed

• Serve as the primary contact for KDP and organize membership activities

• Process CCOSA student memberships

• Identify and resolve student issues through collaborative problem solving

• Assist with program advisory boards

• Recruiting efforts:

• Attend Conferences (register, set up & tear down, shop for supplies, etc.)

• Maintain communication with school district personnel for networking, awareness, event participation, and student recruitment

• Recruit BAE and Alt Cert students to program pipeline

• Boot Camp:

• Collect information for and send out Boot Camp related letters for OSDE

• Coordinate with PGS Marketing to promote Bootcamps

• Provide instructor recommendations

• Coordinate textbook/resource acquisition for learners

• Attend and assist with set up for the first and last Bootcamp sessions

• Assist Adjunct instructors with setting up SNU's EdPlan

• Other responsibilities:

• Additional duties as assigned by leadership