Grant Accounting Support Specialist

Overview

The Grant Accounting Support Specialist provides essential accounting and administrative support for grant-related financial activities. This role supports the Director of Accounting- Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities.

Reports To: Director of Accounting- Grant Compliance and Reporting

Department: Finance

Job Status: Non-Exempt

Responsibilities:

Grant Accounting & Financial Support

• Assist in maintaining post-award grant files, including grant agreements, budgets, cost summaries, and supporting documentation.
• Support the tracking and reconciliation of grant-related expenditures to ensure accuracy and compliance.
• Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams.
• Help prepare internal financial reports and schedules related to grant activity.
• Support the timely preparation of grant reporting materials and supporting documentation for submission.
• Perform routine reviews of financial data to identify discrepancies and escalate issues as needed.
• Provide support documentation during compliance audits.

Documentation & Organization

• Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements.
• Assist with documentation requests related to audits, monitoring visits, and compliance reviews.
• Track grant deadlines, reporting calendars, and required deliverables.

Administrative & Cross-Functional Support

• Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data.
• Provide administrative support related to grant compliance processes and internal reviews.