Grants Accounting Supervisor

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Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.  

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The Grants Accounting Supervisor works under the direction of the Director of Finance and is responsible for overseeing all grant-related accounting, financial reporting, and compliance activities for the agency. This position supervises grant accounting staff, ensures compliance with federal, state, and local grant requirements, and serves as a primary authority for grant financial management. Strong leadership, analytical, and communication skills are essential. Meeting multiple demands on a timely basis is critical.

Essential Job Functions:

(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)

• Supervises the grant staff responsible for project expenditure tracking, reconciling, reimbursing, and reporting.
• Prepares, reviews, and approves reimbursement requests to external funding partners on a regular basis to ensure accurate, timely drawdown of funds.
• Ensures general ledger data for grants and related assets are accurate and reconciled monthly, quarterly and annually.
• Oversees the maintenance of official grant files, records and supporting documentation related to federal, state and local projects.
• Reviews and submits financial reports to external grant funding agencies in accordance with reporting requirements.
• Responsible for reconciliations and financial assessment of grants projects, in coordination with other departments.
• Actively participates in ongoing collaborative discussions to improve areas of the financial system, including providing extensive research, participating in testing, offering suggestions and following best practices, as outlined by HRT.
• Provides accounting support for monthly closings, periodic reviews, and annual internal or external audits.
• Assists in monitoring and tracking grant budgets to ensure that all expenditures are within the scope of the award.
• Works closely with A/P, Procurement, and various departments to troubleshoot issues within the financial system, as related to the Projects Module. 
• Recommends and implements process improvements related to grant program budgeting and monitoring.
• Assists with compilation of routine and ad hoc reports as needed.
• Works on special projects as requested.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
• Performs other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Basic knowledge of accounting methods and processes as they relate to revenue  accounting. Practical knowledge of computerized accounting systems. Ability to enter data  into accounting records accurately. Ability to explain accounting processes to employees.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.

Software applications:

MS office suite programs and Microsoft D365 accounting modules. 

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Bachelor’s Degree from an accredited four-year college or university in Accounting, Finance, Business Administration, Public Administration, or other related field, MBA preferred; previous experience in grant administration a plus; demonstration of adequate analytical skills required; must demonstrate effective oral and written communication.

Required Experience:

Three years experience in all aspects of accounting.

Licenses or Certificates:

Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires operation of a keyboard device.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime.

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HRT is proud to be an Equal Opportunity Employer. If you need reasonable accommodations to complete the HRT employment application and/or the interview, contact HRT Human Resources at (757) 222-6000 or email careers@hrtransit.org.