Grants Management Project Support Assistant ( PT)

Harvard Resource Solutions is seeking an Administrative/Document Support on a temporary, part time basis for our non profit client in Troy.

In office 

Schedule: Tuesday, Wednesday and Thursday ( 24 hours weekly)

Lunch: 8:30am- 5:30pm ( 30 minutes unpaid lunch) 

Pay Rate: 25.00hr- 30.00hr ( Depending on experience and education) 

Summary

This temporary role ensures the accuracy, accessibility, and compliance of the documents of record for grants made prior to the Fluxx migration.  Additionally, strengthening institutional memory and reducing some of the grants management load on the standing team. The ideal candidate is detail-oriented, highly organized, comfortable with data systems, and able to work independently while following established processes.

Duties:

 File Retention & Records Management (50%)

• Review historic grant paper files against the electronic version in GMS (grant database) to identify documents requiring retention, archiving, or deletion according to internal guidelines.

• Ensure consistency in naming conventions, folder organization, and metadata.

• Coordinate with GM leadership on questions, exceptions, or records requiring special handling.

• Document progress and update work trackers to support audit readiness and internal transparency.

• Support the GM micro team on updating knowledge management documentation

2. Fluxx Data Backfill & Data Quality Work (30%)

• Support the backfill of new data fields

• Perform structured data cleanup, including deduplication and alignment with GM naming conventions.

• Assist with updating logs, dashboards, or summary reports used by GM for quality checks.

3. Grants Management Operational Support (20%)

• Provide administrative support for grant lifecycle tasks such as:

  • Support the Monitoring GM inbox and routing basic inquiries

  • Support the compliance/verification process during peak cycles

• Maintain confidentiality and adhere to compliance requirements.

Requirements

• Experience working in a professional office environment with structured processes.

• Demonstrated ability to manage data accurately and maintain attention to detail in repetitive tasks.

• Comfort using information systems, CRM platforms, or databases

• Proficiency in Microsoft Office, especially Excel, SharePoint, and OneDrive.

• Ability to work independently, meet deadlines, and follow established procedures.

• Strong organization and documentation skills.

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to rrice@hrsus.com.

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position. 

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

#HRS