Grants Project Specialist -- 3500 - Clerk Secretary, M&B Executive Staff- Onsite
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Overview
Job Description
Department of Children, Youth and Families
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Tile: Clerk Secretary
Hours: M-F 8:30am-4:00pm
Onsite
Union position
Clerk Secretary, M&B Executive Staff
Position Summary The Administrative Assistant provides high-level administrative and organizational support to M&B executive leadership, ensuring efficient day-to-day operations of the executive office. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Manage executive calendars, scheduling meetings, and resolving conflicts across competing priorities
Coordinate travel arrangements, including itineraries and expense reporting
Prepare, proofread, and format correspondence, memos, presentations, and reports
Serve as a primary point of contact for internal and external stakeholders on behalf of executive staff
Organize and maintain files, records, and documentation, ensuring confidentiality of sensitive materials
Coordinate logistics for meetings and events, including agendas, materials, and minutes
Track action items and follow up on deadlines on behalf of executives
Process invoices, purchase requests, and other administrative transactions as needed
Perform other administrative duties as assigned
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