Health Information Supervisor

Health Information Supervisor

Department: Revenue Cycle

Program: Health Systems

Reports to: Revenue Cycle Manager

Employment Status: Full Time

FLSA Status: Exempt

Schedule: 40 Hours/52 Weeks

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary

The Health Information Supervisor is required to ensure Health Information Portability and Accountability Act (HIPAA) compliance within the Health Systems and Revenue Cycle Departments while overseeing the Health Information Management Technicians. The Supervisor manages, organizes, and analyzes medical data collected by the Health Systems Departments. The Health Information Supervisor is the custodian of all new and existing Health Systems Departments forms. The Supervisor will collaborate with the Revenue Cycle Manager and Health Systems Departments to provide quarterly training to all Health Systems Departments on HIPAA compliance.

Essential Functions

• Supervisory duties of Health Information Management Technicians to include, but not limited to: departmental orientation and training, annual reviews
• Successfully interacts and communicates with clinical staff to assist with deficient and delinquent medical record completion
• Oversees the processing of electronic and paper health information for the release of information
• Data analysis to ensure completeness of records for billing and chart completion
• Oversees preparation of health records regulatory audits and peer reviews
• Collaborates with Health Systems Directors on creating and updating all registration and supplementary forms
• Builds and maintains effective classification systems that make un'ina (patient) records accessible
• Provides all data needed for insurance requirements, discloses information properly both in paper and electronic formats, and ensures the information is both impeccably accurate and secure
• Report statistical data to State agency in Alaska's Automated Information Management System (AKAIMS) and/or interpretation of the electronic health record (EHR) for quality assurance and compliance with Privacy Act, HIPAA, and CARF within various information systems
• Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

• Light work – Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Physical Requirements

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Repetitive Motion

Hazards and Atmospheric Conditions

• None

OSHA Categories

• Category III – Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

List Equipment used for job: Computer, phone, scanner, copier, electronic health records

List Tools:

Drives KIT or Personal Vehicle: Personal

Other:

Travel

• Local
• In-State
• Out-of-State

Qualifications

Education

• Associates Degree in Health Information Management or Healthcare Administration or a combination of education and experience in a related field may be substituted for a degree

Experience

• Three (3) years of health information management experience
• Two (2) years supervisory experience

Preferred

• Knowledge and experience working with cultural diversities
• Experience with Indian Health Services facilities operations

License/Certification

• AHIMA Accredited certification programs: Registered Health Information Technician (RHIT), or Certified Health Data Analyst (CHDA), or Certified Documentation Improvement (CDIP) or obtain within six (6) months of hire
• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy.
• Must be a Public Notary or obtain within 90 days of hire

Special Skills

• Proficiency with Microsoft Suite, or obtain training within 90 days of hire
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
• Ability to multi-task, work independently, and meet deadlines
• In-depth understanding of HIPAA regulations and compliance standards
• Ability to implement and monitor policies across healthcare departments to ensure data privacy and security
• Proficiency in organizing, managing, and analyzing medical data to support health information accuracy and effective reporting
• Strong leadership and supervising skills in health information management
• Ability to collaborate with various department heads in a healthcare setting
• Ability to effectively maintain organization of protected health records
• Ability to effectively communicate both written and verbally complex compliance guidelines and fostering a culture of privacy and compliance
• Knowledge of medical terminology

This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.