Healthcare Executive Assistant
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
Hybrid remote
Compensation
$68,000-$75,000/year
Benefits
Health Insurance
Paid Holidays
Paid Vacation
Job Description
Healthcare Executive Assistant
Department: Administration / Executive OfficeReports To: Practice Administrator
Job Summary
The Healthcare Executive Assistant provides high-level administrative, operational, and strategic support to senior healthcare leadership. This role requires exceptional organizational skills, discretion, and an understanding of healthcare operations, compliance, and clinical environments. The Executive Assistant serves as a key liaison between executives, clinical teams, staff, and external partners, ensuring efficient day-to-day operations and effective communication.
Key Responsibilities
Executive Support
- Manage complex calendars, scheduling meetings across clinical and administrative teams
- Prepare agendas, presentations, reports, and briefing materials
- Draft, review, and manage executive correspondence
- Serve as a trusted gatekeeper, prioritizing communications and requests
Healthcare Operations & Coordination
- Liaise with physicians, clinical leaders, department heads, and external stakeholders
- Support executive initiatives, committees, and board meetings
- Track action items, deadlines, and follow-ups related to strategic projects
- Assist with regulatory, accreditation, or compliance documentation as needed
Confidentiality & Compliance
- Handle sensitive patient, personnel, and organizational information with strict confidentiality
- Maintain compliance with HIPAA and organizational privacy policies
- Ensure accurate record-keeping and document management
Administrative & Office Management
- Organize and maintain electronic and physical filing systems
- Support special projects and organizational initiatives
- Improve workflows and administrative processes for efficiency
Required Qualifications
- Bachelor’s degree or equivalent experience
- 3–5+ years of experience as an Executive Assistant, preferably in healthcare or a regulated environment
- Strong knowledge of medical terminology and healthcare operations (preferred)
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
- Excellent written and verbal communication skills
Skills & Competencies
- Exceptional organizational and time-management skills
- High level of professionalism, discretion, and emotional intelligence
- Ability to manage competing priorities in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Ability to work independently and anticipate executive needs
Preferred Qualifications
- Experience supporting senior healthcare leadership
- Familiarity with EHR systems or healthcare compliance frameworks
- Project management experience
Work Environment
- Office, clinical, or hybrid healthcare setting
- May require occasional extended hours to support executive needs
Compensation Package
- Salary range: $68,000 - $75,000
- Annual bonus potential
- Flexible work schedule with potential for hybrid status after 90-Day Probationary Period
- Competitive healthcare package
- Generous PTO Allowance and 6 Paid Holidays
- Employee discount
Compensation: $68,000.00 - $75,000.00 per year
DuPage Ophthalmology is a privately owned general ophthalmology practice focused on providing superior patient care in a positive healthy environment. We offer a wide range of services including:
- Specialty Trifocal IOLs for Cataract Surgery
- Astigmatism Correction in Cataract Surgery
- Laser Assisted Cataract Surgery
- YAG - Laser Treatment for Secondary Cataracts
- Pediatric Eye Care
- Surgery to straighten eyes in Adults and Pediatric Patients
- Eyelid Surgery
- Glaucoma Screening & Treatment
- SLT - Laser Treatment for Glaucoma
- IPL - Intense Pulsed Light for Dry Eyes
- Cosmetic Botox
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Healthcare Executive Assistant Jobs at DuPage Ophthalmology
What is the work location for this position at DuPage Ophthalmology?
This job at DuPage Ophthalmology is located in Lombard, Illinois, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at DuPage Ophthalmology?
Candidates can expect a pay range of $68,000 and $75,000 per year.
What employment applies to this position at DuPage Ophthalmology?
DuPage Ophthalmology lists this role as a Full-time position.
What experience level is required for this role at DuPage Ophthalmology?
DuPage Ophthalmology is looking for a candidate with "Senior-level" experience level.
What benefits are offered by DuPage Ophthalmology for this role?
DuPage Ophthalmology offers following benefits: Health Insurance, Paid Holidays, Paid Vacation, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at DuPage Ophthalmology?
You can apply for this role at DuPage Ophthalmology either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.