Hospital Procedure Scheduler

Hospital Procedure Scheduler

Cardiac Study Center – Olympia

Who We AreAt Cardiac Study Center, our mission is to elevate patient health through compassionate, innovative cardiology care.

We're a team of dedicated professionals across the Pacific Northwest working to deliver outstanding cardiovascular care through collaboration, advanced technology, and patient-centered service. Whether in the clinic or behind the scenes, every member of our team plays a vital role in supporting heart health—and we're looking for someone like you to join us.

Why should you work with us?

• Coordinate life-changing procedures – Be at the center of hospital-based cardiac care by scheduling procedures that make a lasting impact on patients' lives.
• Work in a supportive environment – Join a collaborative team that values precision, clear communication, and compassionate service.
• Grow your healthcare career – Gain hands-on experience in medical scheduling, coding, insurance coordination, and patient service.

The Position

As a Hospital Procedure Scheduler, you'll coordinate and maintain procedure schedules for a wide range of hospital-based cardiology services—from cardiac catheterizations to device implants. You'll work closely with nurses, referral coordinators, and providers to ensure procedures are scheduled accurately, timely, and in compliance with insurance requirements.

Your Day-to-Day Work

• Coordinate and schedule hospital procedures based on provider orders, patient needs, and hospital availability.
• Assign appropriate CPT and ICD-10 codes for each procedure using clinical information provided.
• Communicate scheduling details and updates to nurses, physicians, and patients.
• Partner with referral coordinators to initiate or confirm required referrals and pre-authorizations.
• Monitor the status of pending procedures and reschedule or cancel as needed based on insurance or clinical updates.
• Start encounter notes in the EMR and update relevant teams regarding procedural changes.
• Remind physicians of scheduled procedures using HIPAA-compliant tools and assist with general coordination needs.
• Provide backup support to the Appointment Desk and assist with referral queue management when needed.
• Maintain confidentiality and compliance with all CSC and HIPAA guidelines.

Environment and Shift Details

This is a full-time, in-office position, Monday–Friday 8 am-4 pm. Occasional travel between local clinics or hospitals may be required. Work involves sitting for extended periods, keyboarding, and frequent use of the phone.

Clinic Location: 3525 Ensign Rd NE, Olympia, WA 98506

Experience & Qualifications

Must-Haves

• High School Diploma or GED
• At least 6 months of experience in a medical office or healthcare setting
• Familiarity with medical procedures, scheduling systems, and basic coding (ICD-10/CPT)
• Proficient computer skills and comfort with EHR systems
• Strong organizational, communication, and multitasking skills

Nice-to-Haves

• Knowledge of referral and insurance authorization processes
• Experience with EPIC or hospital-based scheduling tools
• Prior experience scheduling cardiovascular procedures

Pay and Benefit Expectations

While you're focused on supporting our physicians and patients through accurate, timely coordination, we'll support you with:

• Competitive hourly pay of $29.52 - $37.05 (based on experience & education)
• Comprehensive health insurance (with zero-cost premiums)
• Dental & vision plans
• FSA/HSA options
• Retirement matching
• Paid vacation & floating holidays
• Mental health resources, and more!

Help us deliver excellence in every heartbeat. Apply today to join Cardiac Study Center as a Hospital Procedure Scheduler.