House Manager & Family Assistant (with Childcare Support)

Job Title: House Manager & Family Assistant (with Childcare Support)

Location: San Jose, CA 95125

Employment Type: Part-Time (20-25 hours/week)

Proposed Schedule: Monday, Tuesday, Thursday, 7:45 AM - 4:00 PM with flexibility for occasional evening or weekend needs

Compensation: $33–38/hour

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation (mileage reimbursement available)

About Our Family

We are a warm, close-knit family with four children and a beloved dog. Our household is filled with love, energy, and a mix of ages—from a newborn to a middle schooler, with a toddler and 10-year-old in between. We also have a high-energy Rhodesian Ridgeback who is a loving protector and enjoys regular walks. Mom has recently transitioned to being a stay-at-home parent after a career as a public school teacher, while Dad is a busy attorney with a demanding schedule.

Currently, we are in a season of life that is a joyful - juggle! Mom is intentionally to be home with our youngest, and this transition also brings its own set of challenges as navigating the needs of a newborn, a toddler, and school-age children. While we are surrounded by family support, the consistent presence and extra hands we need to help manage household tasks and provide enriching activities for our children is an area of opportunity.

As a family, we aspire to create a harmonious home where everyone feels nurtured, connected, and valued. We prioritize family time, and while our lives are busy, we aim to keep the household organized and calm. To help us achieve this, we're seeking a long-term partner who can extend their support, bringing balance, creativity, and organization to our daily routines, while also providing light childcare when needed. We want someone who aligns with our values and can help us maintain a peaceful and joyful home environment as we grow together.

Who You Are / What We're Looking For

We're seeking a compassionate, patient, and organized individual who can provide a calming presence in our bustling home. This role involves supporting daily household tasks, and offering flexibility with school drop-offs and pickups, as well as light childcare, especially for our toddler. The ideal candidate will be proactive, creative, and able to engage with our kids, especially in a nurturing, educational way. You will work closely with Mom to connect on daily priorities and schedules, ensuring that both household tasks and family needs are managed smoothly.

You are creative and engaging, particularly with our toddler, finding ways to foster early childhood development through imaginative play, arts and crafts, and other age-appropriate activities. With your high emotional intelligence, you can read the room, adapt to the family's changing needs, and support the household with patience and understanding.

Whether it's handling household tasks, helping Mom manage her day, or providing light childcare support, you'll be proactive in easing the load and creating more space for quality family time. You're a self-starter with a nurturing spirit, who thrives in a collaborative environment and understands the importance of maintaining a peaceful, well-organized home.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, pantry, storage, toys)
• Reset and tidy rooms daily; ensure the house is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Conduct seasonal swaps (clothing, décor, bedding)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop-offs and pickups
• Support packing/unpacking for travel or seasonal transitions
• Maintain indoor plants

Inventory & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands (grocery shopping, returns, gift shopping)
• Handle package pickups and mail pick up from two locations

Meal Support

• Align with Mother to plan and prep healthy meals/snacks for the family
• Pack school lunches
• Shop for groceries and meal-related items
• Clean kitchen after meal prep and manage kitchen tidiness

Laundry & Linens

• Wash, dry, fold, and organize family laundry
• Rotate bedding and refresh towels regularly
• Keep laundry areas tidy and well-stocked with supplies

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Light supervision, playtime, or back-up childcare
• Prep backpacks, clothing, or snacks for school
• Ability to provide occasional babysitting for date nights

Pet Care

• Feed and walk dog
• Schedule and coordinate vet, grooming, or daycare appointments
• Administer medications
• Keep pet supplies stocked and organized

Vehicle Management

• Support and schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are cleaned, fueled, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across one or multiple properties
• Oversee outdoor spaces and seasonal maintenance needs

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and other appliances monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Manage family calendars and reminders

How to Apply:

If interested, please email me with the following:

• A brief letter explaining why you believe you would be a great fit for this position.
• Your updated resume, including 3 references with contact information.
• Three professional references with contact information
• Please note this role requires a background check

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