House Manager & Family Assistant (with Childcare and Meal Prep Support)

Job Title: House Manager & Family Assistant (with Childcare and Meal Prep Support)

Location: Portland, OR 97221

Employment Type: Full-time (40 hours/week)

Schedule: Monday–Friday, flexible hours around 10:00 AM–6:00 PM

Compensation: $32–38/hour, plus mileage reimbursement

Benefits:

• PTO
• Sick Leave
• Healthcare stipend
• Athletic club membership pass

Start Date: ASAP

Requirements:

• Reliable transportation
• Able to maintain a smoke-free environment
• CPR certification preferred or willingness to obtain
• Prior experience working with children and in household management is a must
• Spanish-speaking preferred

About Our Family

We are a busy, dynamic family of four in Portland, OR. Both parents have demanding careers: one is a corporate executive leading global marketing, and the other is a CEO/chief creative officer who leads a creative agency. We have two wonderful, independent daughters, ages 9 and 6, and our playful one-year-old lab. Our family is close-knit, and though well-acclimated to our high-energy lifestyle, we are seeking more comprehensive support to help manage the growing complexity of our household.

Our family values flexibility, creativity, self-expression, and has a high commitment to a healthy lifestyle. We enjoy spending time together outdoors hiking trails close to our home, or exploring new places. We also love engaging in creative activities at home, such as cooking and hosting close friends and family. However, as both parents travel frequently for work and have little flexibility in their schedules, we're seeking a House Manager to help us manage the daily complexities of our household. This role would be key in giving us the freedom to focus on what matters most: spending quality time together as a family with our growing girls.

We need someone who can partner with us in managing the day-to-day, whether it's keeping the kids' schedules organized, managing home projects, or providing extra support for the family. We are looking for a proactive, calm, and stable presence who can handle the intensity of our fast-paced lives while keeping things light and fun. Flexibility is a must, as the job will require occasional weekend work, late evenings, and helping out on date nights. We want someone who feels like a true part of our family, someone we can trust, laugh with, and count on to take charge when needed.

Who You Are / What We're Looking For

We are looking for an organized, proactive self-starter to join our family. You thrive in a dynamic environment, juggling multiple tasks with ease, while maintaining a high emotional intelligence to read the signals, anticipate needs, and care for the overall health of our family. Most importantly, we're seeking someone warm, trustworthy, and a true team player who genuinely cares about our family's well-being. You should take pride in helping others and enjoy taking care of our home, whether through meal prep, organizing spaces, or simply keeping an eye out for what needs attention. Flexibility is key, as our schedules can be unpredictable with travel, late evenings, and weekend events.

We're looking for a long-term partner who is ready to step in with a positive attitude, help manage the chaos, and become a valued member of our family team. If you thrive in a busy, high-energy household and value creating a balanced, well-organized environment, we'd love to meet you! If you're Spanish-speaking, that's a bonus, as we want to reinforce our children's Spanish immersion education and create a multilingual environment at home.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, pantry, storage, toys)
• Reset and tidy rooms daily; ensure the home and pool house are prepped for monthly cleaning services
• Oversee household calendars, including family appointments, school scheduling, and kids' activities
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop-offs and pick-ups
• Prepare and sell items on Facebook Marketplace
• Support packing/unpacking for kids when traveling
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain indoor and outdoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prepare healthy, simple dinners for the family (2-3x week)
• Pack school lunches 4 days per week
• Shop for groceries and meal-related items
• Clean kitchen post-prep and maintain kitchen tidiness
• Follow dietary needs and family preferences (gluten and dairy sensitivities, paleo preference)

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Feed and occasionally walk the dog
• Keep pet supplies stocked and organized

Vehicle Management

• Track registration, insurance, and service schedules

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers, pool maintenance)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property
• Oversee outdoor spaces and seasonal maintenance needs
• Oversee property-specific systems (i.e., tracking pool maintenance)
• Serve as primary contact for vendors or guests

Family Support

• Assist with school/activity pick-ups or drop-offs. Backup for morning drop-off, primary for afternoon pickup at 2:15pm
• DailyConsistentLight supervision of the children, including, homework assistance, and back-up childcare for date night and weekends
• Prep backpacks, clothing, or snacks for school
• Support school communication
• Occasional date night coverage
• Flexibility for occasional overnight coverage
• Help with child-related laundry or errands

Deep Cleaning & Special Projects

• Tackle occasional deep cleans of the fridge
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation, declutting and selling/donating old items

Administrative & Personal Assistance

• Help with family travel planning, scheduling, and logistics
• Handle basic travel budgeting or receipt tracking
• Assist with the coordination of family events, appointments, and guest prep
• Manage school communication and schedule

How to Apply

To apply, please submit:

• A brief introductory letter explaining why you'd be a great fit for this position
• Your updated resume
• At least three professional references with contact information

This role requires a background check.