House Manager & Family Assistant

Job Description:

Job Title: House Manager & Family Assistant

Location: Medina, WA

Employment Type: Part-time (15–20 hours/week)

Schedule: Mondays, and flexible for other 3 days T/W/Th between 8:30 AM – 2:30 PM

Compensation: $35–45/hour (based on experience)

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation (mileage reimbursement for work related tasks)
• Must be comfortable around and enjoy dogs

About Our Family

We are a kind and generous family of 4, deeply committed to our values of family time, healthy living, and enjoying life to the fullest. With two working parents and two active boys, our home is full of energy. Mom works remotely and travels frequently for board commitments, while Dad is often on the go internationally for business. In this busy season, Mom is leaning more into her career while also prioritizing her health and being present for after-school pick-ups and activities. Quality family time is a top priority, but with that comes the challenge of managing the endless household tasks and mental load that can feel overwhelming.

We are a family who truly cares about how our home runs. From the healthy, clean eating we strive for, to the small details—like how towels are folded—we value a well-organized and harmonious environment. Our boys stay active with sports, and we love spending time with our two dogs. We are intentional about creating a sense of calm and order in our home, and we are looking for a supportive partner who can help with the daily responsibilities and bring balance to our busy lives.

As we navigate this season, we are seeking a long-term, collaborative House Manager who understands our needs and can add value as an extension of support to our home. You will help us create the space we need to focus on what matters most, while ensuring our household runs smoothly and efficiently.

Who You Are

We are seeking an experienced, proactive House Manager & Family Assistant with strong emotional intelligence who can bring both structure and ease to a busy household. This person takes initiative, manages day-to-day responsibilities with confidence, and helps maintain a calm, orderly, well-functioning home environment. You are professional, trustworthy, and able to work independently without constant direction, while also collaborating seamlessly when needed.

The ideal candidate is meticulous and highly capable, managing multiple household responsibilities efficiently and with care. You have a natural eye for aesthetics and home organization, and take pride in creating spaces that feel functional and thoughtfully maintained. With experience in meal preparation, household systems, and basic childcare, you understand the demands of an active family and can step in where needed, whether supporting the daily flow or engaging with children during occasional evenings or schedule shifts.

This person brings a positive, can-do attitude and genuinely enjoys supporting families. You lead with compassion, bring a nurturing, supportive presence, and can read the room and adapt accordingly. You communicate with professionalism and transparency, are coachable and open to feedback, and align closely with the family's preferences and standards. With strong accountability and discretion, you operate with integrity while helping create structure, rhythm, and ease so the family can enjoy more quality time together.

• Takes initiative and anticipates needs, proactively supporting the flow of the home
• Manages multiple responsibilities with precision, staying organized and detail-focused across tasks
• Aligns with family preferences, maintaining consistency in routines, standards, and care
• Brings a warm, emotionally attuned presence, supporting children and parents with sensitivity
• Communicates clearly and professionally, building trust through honesty, reliability, and discretion
• Adapts to changing schedules and needs while maintaining a steady, solutions-oriented approach

Key Responsibilities

Household Organization & Maintenance

• Maintain household organization systems (closets, pantry, toys, etc.)
• Reset and tidy rooms daily (including loading/unloading the dishwasher, wiping surfaces, and vacuuming high-traffic areas, make beds)
• Prepare for family events, holidays, and guest stays
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers (cleaners, landscapers)
• Manage indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prepare healthy organic meals/snacks for adults and kids - Whole foods: Prepped proteins, veggies, fresh fruits, etc. as well as have the ability to come up with simple, healthy family style meals during the week.
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences with a focus on organic whole foods.
• Prep and freeze for seasonal travel
• Clean kitchen post-prep and maintain kitchen tidiness

Laundry & Linens

• Wash, dry, fold, and organize family laundry (clothing, bedding, towels) - Adopt an end-to-end ownership; honoring current systems and processes in place and align with following Mom's lead
• Iron/steam outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and stocked with supplies
• Handle special care for delicates or sports uniforms

Pet Care

• Feed and refill water, walk dogs, and manage care for other pets as needed
• Schedule and coordinate vet, grooming, and daycare appointments
• Administer medications, if required
• Weekly cleaning of dog bowls

Vehicle Management

• Weekly reset — clean and vacuum/declutter cars

Vendor & Property Oversight

• Oversee service providers and coordinate repairs, maintenance, and quotes as needed
• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Conduct walk-throughs to ensure upkeep, safety, and organization

Family Support & Child Assistance (Occasional)

• Provide light supervision or back-up childcare for occasional date nights or during times when parents are busy or traveling
• Prep backpacks, clothing, or snacks for school (AM)
• Optional flexibility for evening/weekend date nights

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Manage family calendars and reminders
• Assist with coordination of events, appointments, and guest prep

How to Apply

Please submit:

• A brief letter explaining why you would be a great fit for this position
• An updated resume
• At least 3 professional references with contact information

Please note this role requires a background check.

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