House Manager & Family Assistant (with Childcare & Meal Prep Support)

Job Title: House Manager & Family Assistant (with Childcare & Meal Prep Support)

Location: Newport Beach, CA 92660

Employment Type: Full-time (40 hours/week)

Schedule: Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM with some flexibility

Compensation: $35-$40/hour (based on experience) + PTO + paid holidays

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Reliable and clean transportation
• Valid passport

About Our Family

We are a dynamic and energetic family with two daughters, ages 12 and 10, who are looking for someone to step into a big sister role-someone who will truly engage with them, support their unique interests, and help keep their lives organized and fun. Our girls are full of energy, with a passion for activities like volleyball, soccer, and dance, horseback riding and swimming. We want someone who can bring positivity and excitement into their day, helping them navigate their schoolwork, after-school activities, and daily routines with enthusiasm.

Our home is a lively one, where the energy is always high with family activities, two mini golden doodles to care for, and a strong focus on fostering a positive and supportive atmosphere. The family enjoys traveling, and we need someone who can step in seamlessly to care for the dogs, manage household tasks, and keep everything running smoothly while we're away.

Both parents work from home, and are deeply involved in their respective businesses, which means that the home can get quite busy. We value a calm, organized, and communicative environment where everything from the kids' routines to household logistics runs without a hitch. We are looking for a person who is proactive, anticipatory, and can balance engaging with the kids with managing household responsibilities, from light meal prep and laundry to coordinating pet care and scheduling. We want someone who feels like a natural part of the family, offering a stable, trustworthy presence that ensures our home functions smoothly every day.

Who You Are / What We're Looking For

We are seeking a kind, energetic, fun, funny, patient, proactive, and trustworthy House Manager & Family Assistant who can be an extension of our family. The ideal candidate will be someone who loves working with children and is eager to engage with our daughters as their big sister, entertaining them and keeping them organized. This role involves both fun and responsibility—whether you're taking the girls to horseback riding practice, engaging in swimming activities, or simply ensuring their day-to-day runs smoothly. You'll be a self-starter who can think critically and manage tasks with minimal supervision, with a positive, communicative, and anticipatory approach. Experience with similar families is preferred, as well as a reliable vehicle for school pick-ups and errands, and the ability to assist with occasional travel.

Key Responsibilities

Household Organization & Maintenance

• Maintain organization systems for closets, pantry, toys, and other areas
• Reset and tidy rooms daily to ensure the home is prepped and ready for cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Oversee household service providers (cleaning, landscaping, repairs)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain indoor plants

Inventory & Errands

• Track and restock pantry, fridge, and household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prep healthy meals and snacks for the family (3x week)
• Pack school lunches every day
• Shop for groceries and meal-related items
• Clean the kitchen after meal prep and maintain tidiness
• Research and experiment with different healthy, tasty snacks and meals for the children

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Entertaining and playing with the kids, engaging in activities and ensuring fun entertainment at home.
• Help with child-related errands and laundry
• Prep backpacks, clothing, and snacks for school
• Take girls to farm for horseback riding and supervise for safety
• Occasional drop-off/pick-up of family to airport for travel
• Support with homework and school projects

Pet Care

• Feed, walk, and care for the two mini golden doodles
• Dog-sit during family travels, either in the family home or your own
• Keep pet supplies stocked and organized.

Vehicle Management

• Taking the cars in for service (oil change, tires, repair)
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across one or multiple properties
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests

Deep Cleaning & Special Projects

• Maintain and refresh specific zones (entryways, garage, mudroom)
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Assist with family travel preparations, including packing and organizing
• Manage family calendars and reminders
• Assist with coordination of events, appointments, kids related admin.
• Ensure travel-related tasks are seamless, including handling logistics for family trips and coordinating care for pets
• Occasional social media business support
• Research projects for the home and children

How to Apply:

If interested, please email me with the following:

1. A brief letter explaining why you believe you would be a great fit for this position.
2. Your updated resume, including 3 references with contact information.
3. This role requires a background check.

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