House Manager & Family Assistant

Job Title: House Manager & Family Assistant

Location: Red Bank, New Jersey 07701

Employment Type: Part-time (20-25 hours/week, 20 hours guaranteed)

Schedule: Monday–Friday, morning to afternoon preferred; flexibility needed for seasonal sports schedule changes

Compensation: $30–35/hour 

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Reliable transportation (mileage reimbursement provided if using own car)

About Our Family

We are a busy, dynamic family of six, where both parents have demanding careers—one works from home while the other commutes to New York City daily. Our household includes four children (ages 16, 15, 13, and 10), and we have two goldendoodles who are friendly and full of energy. Despite our busy professional lives, we prioritize spending quality time together and are looking for someone who can help us streamline household operations to give us more quality time as a family. Our home is bustling with activity, from school schedules to after-school sports, and we need support in maintaining a structured, organized environment. We enjoy having a warm, welcoming home, but with everyone's schedules, it can be challenging to keep everything running smoothly.

We're hoping to find someone who can help take the load off, managing the day-to-day tasks like cleaning, organizing, meal prep, managing vendors, and handling general household needs. We need someone who can manage these tasks independently, ensuring everything stays organized and well-maintained, from the kitchen to the mud room to schedule oversight. We value a balance of professionalism and warmth, where you can integrate into our family life while maintaining communication and a can-do attitude.

Who You Are / What We're Looking For

You are a self-starter who thrives in an environment where you can take initiative and manage multiple tasks without constant direction. We're looking for someone who is organized, detail-oriented, and proactive, with a strong project manager mentality. You will be a critical partner in helping our family stay on track, whether it's managing our home's organization systems, handling meal prep, or ensuring the smooth coordination of daily tasks. Your communication style is open and collaborative—you are comfortable taking the lead when necessary but also know when to ask for clarification to ensure things are done to the family's needs and expectations.

We value a person who is friendly, patient, and able to handle the everyday chaos of a busy household. The right candidate will be professional but warm, with the ability to balance family dynamics and maintain boundaries. You should be comfortable with a bit of unpredictability, such as seasonal schedule changes or last-minute errands. We also need someone who can stay calm and composed in fast-paced situations and be flexible with occasional changes in the family's routines. Patience and a good sense of humor are important, especially when it comes to managing our children and dogs. Experience in household management, vendor coordination, meal prep, and pet care are key components for success in this role. You should be flexible, adaptable, and ready to pitch in where needed. Overall, we're seeking a reliable and detail-oriented person who can seamlessly integrate into our family's workflow, providing both structure and support.

Key Responsibilities

Household Organization & Maintenance:

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Meal Planning & Preparation:

• Plan and prep healthy meals/snacks for adults and kids
• Pack school lunches
• Grab and go lunches (ie salads)
• Prepare 3-4 batch-cooked meals per week or prep ingredients for easy cooking
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Inventory & Errands:

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Laundry & Linens:

• Occasionally wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Family Support & Child Assistance:

• Occasionally assist with school/activity pick-ups or drop-offs
• Provide light backup supervision as needed
• Help with child-related laundry and errands

Pet Care:

• Let dogs outside
• Schedule and coordinate vet, drop off at the groomers as needed
• Keep pet supplies stocked and organized

Vehicle Management:

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized
• Track service schedules

Vendor & Property Oversight:

• Schedule and supervise service providers (cleaners, contractors, landscapers, car detail)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property; oversee pool and HVAC maintenance
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests

Special Projects:

• Organize special projects: toy storage, seasonal decorations, gear rotation, garage, closets and other spaces as needed
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean air purifiers monthly

Administrative & Personal Assistant Support:

• Occasional help with travel planning, scheduling, and logistics
• Awareness of family calendars and reminders
• Assist with coordination of events, appointments, and guest prep

How to Apply

To apply, please submit the following:

• A short cover letter explaining why you'd be a great fit for this position
• An updated resume
• Three professional references with contact information

This role requires a background check.