HR Administrative Assistant

This is a hybrid 4 days a week downtown Chicago, Il AND 4 month contract to start.

Responsibilities

• Provide administrative support to HR leadership including scheduling, travel coordination, expense reporting, and preparing materials for HR Town Halls and Learning Series sessions.
• Manage HR-related invoice processing and billbacks (Legal, special projects, contractors/taskforce, translation vendors, wellness programs, First Aid, etc.).
• Maintain and update HR Leader workflows, including system ticket setup, HRD movement reporting, weekly communications, and support structure tracking.
• Coordinate HRD Orientation sessions twice annually, overseeing scheduling, communication, and materials.
• Support HR communications including internal channel posts, monthly reporting cycles, and coordinating the content calendar.
• Compile and distribute Talent Development reports (IDPs, Mid-Year/EOY Check-Ins, compliance training, program participation).
• Maintain Talent Development databases, including GM Development Program participants and the GM pipeline.
• Support logistics for GM Development Programs (room reservations, materials, participant communication) and manage surveys and leadership assessment administration.
• Assist Talent Acquisition with reporting and tracking for the TA Opt-In Program and university recruiting initiatives.
• Prioritize workload independently, recommend process improvements, and escalate decisions involving policy, financial impact, or risk.
• Pay: 20-27/hr

Qualifications

• 2–4 years of HR coordination, administrative support, or operations experience.
• Experience in invoice processing, reporting, scheduling, or program coordination preferred.
• Background supporting multiple leaders in a fast-paced HR environment.
• Strong proficiency in Microsoft Excel, PowerPoint, and Outlook.
• HR systems experience a plus.
• High school diploma required; bachelor’s degree preferred.

By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. Message & data rates apply and message frequency may vary. Consistent with Judge's Privacy Policy, information obtained from your consent will not be shared with third parties for marketing/promotional purposes. Reply STOP to opt out of receiving telephone calls and text messages from Judge and HELP for help.