HR and DEI Administrative Assistant - Office & Admin Specialist Sr

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Job Description

Job Summary:

This position provides high-level administrative, operational, and confidential support to the Vice President of Diversity, Equity, and Inclusion (DEI), the Associate Vice President of Human Resources and Workforce Equity (HR), and their associated departments. The incumbent performs work of considerable difficulty that requires independent decision-making, sound judgment, and the ability to manage sensitive information in accordance with state and federal regulations, personnel plans, collective bargaining agreements, and institutional procedures.

The position ensures that daily operations function smoothly and efficiently by coordinating communications, overseeing/managing department budget activity, managing department workflows, maintaining confidential records, supporting labor relations processes, and facilitating compliance with mandatory training and reporting requirements. The incumbent also serves as the purchasing representative for the division. Finally, this role also serves as the primary supervisor for the HR student workers and oversees their hiring, training and day-to-day work.

All employees of Saint Paul College are responsible for promoting a culture that supports diversity, equity, inclusion, and belonging in all forms and providing excellent customer service to internal and external stakeholders.

Job Duties:

• Administrative Support, Communications, and Department Operations

• Labor Relations, Grievance Tracking, and Legal/Compliance Support

• Document Management, Data Integrity, and Electronic Records

• Budget Management and Purchasing Coordination

• HR Operations and Student Worker Supervision

• Event Planning and Departmental Logistics

• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner. This includes work assignments necessary to support the functions within the Saint Paul College, Administrative area at the direction of the OAS Principle.

Salary Range:

The salary range for this position is $22.62 - $30.62 hourly

Minimum Qualifications:

• Written communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, etc., using correct spelling, punctuation, grammar, and sentence construction and clearly explaining complex technical ideas and procedures to varied technical and non-technical audiences.

• Knowledge of databases sufficient to use non- standard or advanced software features as research tools and generate a variety of reports.

• Proven skills in analyzing, interpreting, reconciling, and preparing financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problems.

• Skills in preparing and processing legal documentation and correspondences.

• Skills in directing the work activities of support staff to ensure that standards, deadlines, and procedures/processes are met.

• Database skills sufficient to create and maintain accurate databases and perform searches to find relevant information and produce up-to-date reports.

• Administrative skills sufficient to developing, implementing, and revising administrative procedures and service standards.

Preferred Qualifications: 

• Experience in higher education and/or Minnesota State system.

• Previous experience with meeting and event planning.

• Demonstrates an effort to improve cultural competence and actively takes steps to include diversity training in professional development.

• Ability to handle detailed information and 100% follow-through on those details.

• Ability to understand and practice confidentiality procedures under federal and state regulations.

Other Requirements

Applicant resumes and cover letters should address the minimum and preferred qualifications for this position. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to provide sponsorship or take over sponsorship of employment visas at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. 

Work Shift (Hours / Days of work)

Monday- Friday; 8:00 AM - 4:30 PM

About

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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