HR and Office Operation Administrator
ZK TechnologyTampa Oaks, Florida
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Paid Vacation
Job Description
Benefits:
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Profit sharing
- Training & development
About ZKTeco WFM
ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service.
Position Summary
ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly.
This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline.
This is a 100% on-site role in our Tampa office.
Key Responsibilities
Payroll Administration (ADP)
- Own payroll administration and semi-monthly payroll coordination using ADP
- Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
- Coordinate payroll processing, resolve discrepancies, and ensure timely completion
- Maintain payroll documentation and ensure proper approvals and records
HR Operations and Compliance
- Maintain employee HR files and documentation (digital and physical)
- Support HR policy compliance: acknowledgments, tracking, and documentation
- Track and administer PTO requests, approvals, balances, and reporting
- Maintain HR trackers and ensure data accuracy across systems
- Support employee requests and route sensitive issues appropriately
Recruiting Administration
- Create and manage job postings across platforms
- Review resumes and coordinate screening steps
- Schedule interviews and coordinate with hiring managers
- Communicate with candidates and maintain recruiting trackers
- Ensure a professional and timely candidate experience
Onboarding and Offboarding
- Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
- Coordinate setup requests (equipment, office readiness, access provisioning requests)
- Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion
Office Management and Administration
- Keep the office clean, professional, organized, and meeting-ready at all times
- Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)
- Order office supplies, snacks, and materials
- Order and manage employee equipment and office needs (laptops, peripherals, supplies)
- Maintain inventory tracking for supplies and equipment
General Administrative Support
- Act as the internal “go-to” person for office and administrative coordination
- Support leadership with scheduling, reminders, follow-ups, and operational organization
- Take ownership of tasks that may arise outside this job description as required in a small-office environment
Qualifications
- 2 to 5 years experience in HR administration, office management, payroll administration, or similar role
- Experience coordinating payroll using ADP strongly preferred
- Strong attention to detail, follow-through, and execution discipline
- Mature handling of confidential information (payroll, employee records, HR matters)
- Strong written and verbal communication skills
- Comfortable working independently, prioritizing, and taking ownership
Why Join ZKTeco WFM
- Direct visibility and partnership with CEO
- Stable and growing company
- Profit sharing and bonus opportunities
- High-impact role with ownership and accountability
Compensation: $50,000.00 - $60,000.00 per year
ZKTeco WFM is a global leader in workforce data collection, delivering cost-effective, scalable, and high-quality solutions for Time & Attendance and Workforce Management Software partners, as well as Workday end customers. With over two decades of expertise, we provide a comprehensive suite of hardware, software, and integration tools—including advanced Ultima Time Clocks and CirrusDCS—to accurately track employee time and labor data, enhance self-service, and ensure compliance.
With in-house large-volume manufacturing and a strong supply chain advantage, ZKTeco WFM ensures quality, reliability, and innovation, delivering the lowest cost in the industry for software partners and Workday end customers.
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FAQs About HR and Office Operation Administrator Jobs at ZK Technology
What is the work location for this position at ZK Technology?
This job at ZK Technology is located in Tampa Oaks, Florida, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at ZK Technology?
Candidates can expect pay range between $50,000–$60,000 for this role.
What employment applies to this position at ZK Technology?
ZK Technology lists this role as a Full-time position.
What experience level is required for this role at ZK Technology?
ZK Technology is looking for a candidate with "Senior-level" experience level.
What benefits are offered by ZK Technology for this role?
ZK Technology offers following benefits: Health Insurance, Dental Insurance, Paid Vacation, and Career Development for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at ZK Technology?
You can apply for this role at ZK Technology either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.