HR Assistant

• Plan, organize, and execute employee engagement events, including team-building activities, volunteer programs, health and wellness events, company parties, and recognition events.
• Work closely with internal stakeholders to understand event objectives and requirements.
• Manage event logistics, including venue selection, décor, catering, invitations, and materials preparation.
• Oversee the creation and distribution of marketing materials and promotion channels, such as fliers, invitations, PowerPoints, email communications and social media material.
• Oversee event budgets and proposals, ensuring cost-effective solutions while maintaining high-quality standards.
• Review and submit invoices and expense reports with high accuracy.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
• Purchase merchandise and supplies and manage inventory.
• Administer employee satisfaction surveys, evaluate event success and gather feedback for continuous improvement.
• Write and distribute company newsletter.
• Supports General Service management of vendors.
• Perform other duties as assigned.

• Exceptional organizational and time management skills
• Ability to prioritize and mutli-task
• Proven ability to function independently and collaboratively
• Excellent communication and interpersonal skills.
• Possess high energy and initiative, comfortable hosting in front of large audience
• Creative problem-solving skills and the ability to adapt to changing priorities
• Experience in organizing and managing events, including logistics, budgeting, and vendor coordination
• Proficiency in Microsoft office

• Associate’s degree in Human Resources or Business and Management related area is required, Bachelor’s degree is preferred.
• 1-2 years of experience in and/or event coordination.

• Develop, coordinate and organize company events such as decor, catering/vendors, entertainment, location, invitee list, equipment, promotional material, distribution, etc.
• Oversee the creation and distribution of marketing materials and promotion channels, such as fliers, invitations, and social media posts.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
• Prepare quotation comparisons and proposals
• Purchasing merchandise and supplies.
• Track event costs, review and submit invoices, and report expenses while adhering to approved budget limitations.
• Inventory tracking.
• Write and distribute quarterly newsletter.
• Liase with businesses to establish network of employee purchase program discounts.
• Perform other duties as assigned.

• Excellent organizational and prioritization skills
• Proven ability to function independently and multi-task
• Microsoft office
• Excellent communication (written and verbal) skills
• Must have ability to remain flexible in a dynamic work environment
• Possess high energy and initiatives
• Creative

• Associate’s degree in Human Resources or Business and Management related area is required, Bachelor’s degree is preferred.
• 1-2 years of Human Resources or related experience is required

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