HR Assistant (Part-Time) - Human Resources

ESSENTIAL DUTIES:

• Regular attendance is an essential function of this position.

• Answers courthouse telephone lines, directs calls, takes and relays messages as needed.
• With limited guidance, carries out a wide variety of administrative duties. Provides overall clerical and administrative support to the Human Resources department including but not limited to routing incoming mail and electronic communications, transcribing, composing and typing routine correspondence, filing, and giving information to visitors/callers or routing calls to appropriate person.
• May assist with the advertising of public meetings in accordance with the Open Meetings Act.
• May assist the public in all requests relating to county administrative functions.
• Maintains accurate filing system of county records.
• Assist Human Resources and Legal with assigned projects.
• Assists in the processing and distribution of applications for employment.
• Maintain inventory control for Finance Human Resources department, including office supplies.
• May be required to work irregular hours, attend job related meetings, and perform all duties with minimal supervision.
• The duties of the Administrative Coordinator are not limited to those set forth above. The employee will perform such functions, duties and assignments as given by a supervisor, consistent with ability, background and expertise.

MINIMUM QUALIFICATIONS:

Education:

• High school diploma or GED required.
• Administrative experience preferred.
• Accounting, bookkeeping training helpful.

Experience:

• Minimum one year in clerical field preferred, to include experience in typing, computer word processing, etc.

Certifications, Skills and Licenses:

• Ability to communicate orally and in writing in English; bilingual (English/Spanish) strongly preferred.
• Computer literacy required, including knowledge of word processing, spreadsheets, presentations, and accounting programs.

Physical Functions/Requirements:

The physical demands described here are representative and not necessarily exhaustive of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to sit for up to four hours at one time and up to eight hours total per day, with an opportunity to stand and walk intermittently throughout the day.
• Ability to crouch, kneel and/or bend as needed to perform essential duties.
• Ability to work with arms bent for up to four hours at one time and up to eight hours per day.
• Ability to push/pull with arms with a force of 5 lbs. periodically.
• Ability to lift 10 lbs. from ground to waist level frequently, and to shoulder level or overhead occasionally
• Ability to grasp and manipulate objects as needed to perform essential duties such as writing; depressing buttons, switches and instrument keyboard components; and similar duties.
• Ability to drive a vehicle with automatic transmission occasionally.
• Attend courses and conferences in different areas of the state.

Mental Functions/Requirements:

• Must be able to understand and follow oral directions and instructions.
• Must be able to read, understand and follow written directions and instructions.
• Must be able to read and understand such items as medical records, claim forms and similar documents.
• Must be able to organize and plan own work activities in an efficient manner.
• Must be able to write such items as letters and reports on a regular basis.
• Must be able to effectively safeguard confidential information.
• Must be detail oriented and accurate.
• Must be able to use tact and courtesy in working with a wide range of individuals, including the public, sometimes under tense circumstances.
• Must be knowledgeable of all traffic laws and regulations.

Other:

• Ability to perform essential duties and adapt to working conditions.
• No history or pattern of reckless driving, DWI or irresponsible driving within the last five years.
• No history of felony or misdemeanor convictions involving moral turpitude, violence, distribution of controlled substances, or dishonesty.

WORKING CONDITIONS:

The work environment characteristics described here are representative but not necessarily exhaustive of those an employee encounters while performing the essential functions of this job.

• Performs work mainly indoors.
• Normally is not exposed to temperature extremes, noise factors, vibrations, except those associated with normal operation of office equipment.
• Works primarily on even carpeted or tiled surfaces which are normally dry. May on occasion be wet or slippery.
• Required to use stairs, elevator or escalator during performance of essential duties. Exposed to normal driving hazards.
• Work is primarily conducted during daylight hours.
• Works alone with or without direction, or with other people in a select group.
• Worker may be exposed to conditions and hazards of county detention center when taking indigent applications from inmates.

PRE-EMPLOYMENT REQUIREMENTS:

• Background check.
• General employment background check.
• Driving record check.
• Job-related skills tests may be given.