HR Assistant

TITLE: Human Resources Assistant

LOCATION: Grand Rapids, MI

SUMMARY: Management Business Solutions is seeking a Human Resources Assistant to support daily operations within the HR Department. This role is responsible for a wide range of administrative tasks, including maintaining employee records, assisting with HR programs, and serving as a point of contact for employees and external inquiries. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion while working both independently and collaboratively.

RESPONSIBILITIES:

• Provide administrative support to the Human Resources team, including data entry, scheduling, document preparation, and record maintenance.
• Maintain and update employee records in HRIS and other systems, ensuring accuracy and completeness.
• Process, organize, and file physical and electronic HR documents and forms.
• Respond to employee and public inquiries via phone, email, and in person regarding HR programs, employment verification, and job opportunities.
• Assist in administering HR programs, policies, and procedures.
• Support new hire onboarding, including coordinating and participating in orientation sessions.
• Compile and analyze data, prepare reports, and verify information for accuracy.
• Collaborate with HR staff and other departments on projects and initiatives.
• Process invoices and coordinate vendor payments.
• Perform other duties as assigned.

QUALIFICATIONS:

• High school diploma and at least two (2) years of experience in an HR or administrative office setting, or an equivalent combination of education, training, and experience
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and familiarity with HRIS systems.
• Ability to handle sensitive and confidential information with professionalism and discretion.

• Knowledge of basic bookkeeping principles and general office procedures.
• Strong customer service and interpersonal skills.
• Ability to prepare accurate reports and documentation with strong attention to detail.
• Basic math skills, including working with percentages and ratios.
• Ability to follow written and verbal instructions effectively.
• Experience managing both paper and electronic filing systems.

MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL-OPPORTUNITY EMPLOYER