HR Assistant

Note: The role is strictly for a candidates within the United States only.

As an HR Assistant at Orvix Engineering, you will play an integral role in supporting the HR team in managing and executing a variety of human resources functions within the firm. You will contribute to the implementation of HR policies and initiatives that align with Orvix Engineerings mission to provide innovative and sustainable solutions. This is a dynamic role requiring a proactive approach to HR administrative tasks, recruitment support, employee engagement, and compliance.

Key Responsibilities:

1. Recruitment and Staffing Support:
   • Assist with job postings, job descriptions, and recruitment processes.
   • Coordinate interviews, schedule candidate meetings, and maintain interview records.
   • Assist in the onboarding process for new hires, including preparing new hire documents and facilitating orientation.
   • Maintain the applicant tracking system (ATS) and assist in pre-screening candidates.
2. Employee Records Management:
   • Maintain and update employee records in compliance with company policies and legal requirements.
   • Ensure accurate and timely documentation of employee files, including new hires, promotions, transfers, and terminations.
   • Handle confidential employee information with the highest degree of discretion.
3. Payroll and Benefits Administration:
   • Assist in the preparation and processing of payroll by ensuring that all employee information is up to date.
   • Respond to employee queries regarding payroll and benefits, ensuring clarity and timely resolution.
   • Assist in administering employee benefits programs such as health insurance, retirement plans, and leave policies.
4. Compliance and Reporting:
   • Ensure HR practices are in compliance with federal, state, and local labor laws and regulations.
   • Support the preparation of HR-related reports for management, such as turnover rates, employee engagement surveys, and attendance records.
   • Assist in audits, ensuring that employee files and records comply with internal and external standards.
5. Employee Relations and Engagement:
   • Support the HR team in managing employee relations issues, ensuring they are handled in a timely and professional manner.
   • Help organize company events, training sessions, and employee recognition programs to enhance employee engagement and satisfaction.
   • Assist in handling employee grievances and ensuring they are addressed in accordance with company policies.
6. Training and Development Support:
   • Assist in organizing and scheduling training sessions, workshops, and professional development opportunities for employees.
   • Maintain training records and track employee progress in required training and certification programs.
7. HR Administrative Support:
   • Provide day-to-day administrative support to the HR department, including maintaining HR filing systems, drafting internal communications, and managing HR-related queries.
   • Assist in maintaining an effective HR system for tracking employee attendance, time-off requests, and performance reviews.
   • Coordinate meetings, prepare HR-related materials, and ensure smooth HR department operations.
8. Health, Safety, and Well-Being:
   • Support health and safety programs to ensure employees are working in a safe environment, following necessary protocols.
   • Assist with employee well-being initiatives, such as wellness programs or work-life balance activities.

Required Qualifications:

• Education:
  • A Bachelors degree in Human Resources, Business Administration, or a related field is preferred.
  • Professional HR certification (e.g., SHRM-CP, PHR) is a plus but not required.
• Experience:
  • At least 12 years of experience in an HR assistant or administrative role, preferably in a corporate or engineering environment.
  • Familiarity with HR software (e.g., HRIS, payroll systems, ATS) is preferred.
  • Experience in recruitment, payroll, employee benefits administration, and compliance is a plus.
• Skills:
  • Strong communication skills, both verbal and written.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion and professionalism.
  • Excellent organizational skills, attention to detail, and time management abilities.
  • Ability to work effectively both independently and as part of a team in a fast-paced environment.

Personal Attributes:

• Integrity and Professionalism: Must align with Orvix Engineerings values of integrity and quality, maintaining a professional demeanor in all interactions.
• Collaborative Mindset: Demonstrates the ability to work well within a team and effectively collaborate with various departments across the organization.
• Problem-Solving Skills: Capable of identifying issues and finding effective solutions while managing competing priorities.
• Adaptability: Able to thrive in a dynamic environment and adapt to changes in HR processes, policies, and technologies.

Job Types: Full-time

Pay: $22.00 - $37.00 per hour

Experience: 1 year (Preferred)

Expected hours: 40 per week

Work Location: Remote

Schedule:

• Monday to Friday

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (PTO)