HR, Payroll & Benefits Coordinator

Balance ClaimsEden Prairie, MN

$50,000 - $65,000 / year

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Overview

Schedule

Full-time

Education

HR (PHR, SPHR, SHRM)

Career level

Senior-level

Remote

Hybrid remote

Compensation

$50,000-$65,000/year

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

HR, Payroll & Benefits CoordinatorGavnat Public Insurance Adjusters & Balance Platform LLCReports to: CFO and or ControllerDepartment: Finance & AdministrationLocation: Minneapolis, MN or Indianapolis IN (Eden Prairie, MN @ Gavnat HQ or Indianapolis IN @ Balance Platform HQ) preferred; hybrid considered, supporting operations in Indiana, Minnesota, Colorado and other states.Status: Full-time, non-exemptAbout the RoleWe are a growing, combined organization operating two platforms (Gavnat Public Insurance Adjusters and Balance Platform) across Indiana, Minnesota, Colorado and 10 other states. We are hiring an HR, Payroll & Benefits Coordinator to own the day-to-day mechanics of payroll, benefits administration, and HR coordination for our employees across all entities and states. Reporting to the CFO and working closely with finance and leadership, this is a hands-on role for someone who is precise, discreet, and genuinely enjoys taking care of employees and getting the details right.Key ResponsibilitiesPayroll

Process accurate, on-time payroll across multiple entities and pay cycles: Balance Platform runs weekly; Gavnat and Velocity Public Adjusting run bi-weekly.
Maintain payroll records, timekeeping, PTO, and deductions; reconcile each pay run and resolve discrepancies.
Administer multi-state payroll tax setup and withholding for Indiana, Minnesota, and Colorado, and coordinate new-state registrations as the footprint grows.
Prepare payroll reports and support month-end close, audits, and year-end (W-2s, filings) with the finance team.

Benefits

Administer employee benefits (medical, dental, vision, 401(k), FSA, EAP, and related plans), including enrollments, changes, terminations, and COBRA.
Run open enrollment: coordinate with brokers and carriers, prepare materials, and support employees through elections.
Reconcile benefit invoices and deductions; serve as the first point of contact for employee benefits questions.

HR Coordination & Compliance

Own onboarding and offboarding (offer letters, I-9/E-Verify, new-hire paperwork, and system setup), and deliver a smooth first-day experience.
Maintain accurate, confidential employee records and the HRIS; ensure data integrity across systems.
Support multi-state HR compliance, including state-specific leave, sick-time, pay-transparency, and posting requirements in Indiana, Minnesota, and Colorado.
Help administer the employee handbook and company policies, and support leave-of-absence and workers' compensation coordination.
Respond to employment verifications, unemployment claims, and routine employee inquiries with professionalism and discretion.

What You Bring

Experience: 2+ years of hands-on payroll and/or benefits administration experience, ideally across multiple states.
Knowledge: Working knowledge of payroll processing, multi-state payroll tax, benefits administration, and core HR compliance. Familiarity with multi-entity or multi-frequency payroll is a strong plus.
Tools: Comfortable with payroll/HRIS platforms and spreadsheets; quick to learn new systems.
Precision: Exceptional accuracy, organization, and follow-through; you catch the errors before they happen.
Discretion: Sound judgment with confidential and sensitive information.
Communication: Clear, warm communicator who employees trust and finance can rely on.

Preferred

Experience supporting Indiana, Minnesota, and/or Colorado payroll and HR compliance.
Exposure to a recently combined or private-equity-backed organization or a multi-entity structure.
Relevant certification (e.g., FPC/CPP, PHR/SHRM-CP) or progress toward one.

Compensation & BenefitsStarting Compensation range: $50,000 - $65,000 per year, commensurate with qualifications & experience. We offer a full benefits package, including medical, dental, vision, 401(k), and paid time off.How to ApplySubmit your resume and a brief note about your payroll and benefits experience to the application button or on our career page via the apply functionality. We are an equal opportunity employer and welcome applicants of all backgrounds.

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FAQs About HR, Payroll & Benefits Coordinator Jobs at Balance Claims

What is the work location for this position at Balance Claims?

This job at Balance Claims is located in Eden Prairie, MN, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Balance Claims?

Candidates can expect a pay range of $50,000 and $65,000 per year.

What employment applies to this position at Balance Claims?

Balance Claims lists this role as a Full-time position.

What experience level is required for this role at Balance Claims?

Balance Claims is looking for a candidate with "Senior-level" experience level.

What education level is required for this job?

The education requirement for this position is HR (PHR, SPHR, SHRM). Candidates with relevant qualifications or equivalent experience may also be considered.

What benefits are offered by Balance Claims for this role?

Balance Claims offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Balance Claims?

You can apply for this role at Balance Claims either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.