HR & Payroll Coordinator

Mike Savoie Chevrolet is a third-generation family-owned dealership that has been in business since 1966, yet remains one of the fastest growing dealerships in the Metro Detroit area! Mike Savoie Volkswagen of Troy is a new dealership franchise that opened in Fall of 2024. We pride ourselves on doing the right thing for our customers and our employees. We have many employees that have been with us for numerous years and contribute to our family atmosphere. If you're looking for a great environment where dedication, hard work, and integrity are valued, apply today! 

We are looking for a process oriented and efficient HR & Payroll Coordinator to be responsible for all tasks involved in processing payroll and benefits administration for our Chevrolet and Volkswagen stores.

This role’s payroll duties include collecting timesheets, calculating wages, and ensuring employees receive their weekly pay on time. To be successful at payroll processing you should be able to carry out all tasks with high attention to detail. This role also administers employee health and welfare plans and acts as liaison between employees and insurance providers. The HR & Payroll Coordinator resolves benefits-related problems, ensures effective use of plans, and positive employee relations. This role provides administrative support to the Office Manager as needed, including record-keeping, file maintenance, and HR software entry.

Benefits:

• BCBS/BCN Medical (PPO and HMO plans offered)
  • Company Sponsored Health Savings Account (HSA) Available
• Dental and Vision Coverage
• Life and AD&D Insurance
• Short Term Disability Insurance
• Aflac
• 401K with Company Match
• Paid Vacation
• Closed Weekends
• Professional Sporting Events Company Raffles
• Company Apparel Program
• Holiday and Monthly Birthday Celebrations

Responsibilities:

• Pays employees by calculating pay and deductions and issuing checks on a weekly basis.
• Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary.
• Oversees attendance tracking and ensures managers perform weekly timecard approvals
• Administers health and welfare plans, including enrollments, changes and terminations.
• Processes required documents through payroll, insurance, and 401(k) providers to ensure accurate record-keeping and proper deductions.
• Assist Office Manager with yearly payroll and HR forms; such as W2, 1095-C, 1099, 941, and others as required.
• Performs customer service functions by answering employee requests and questions.
• Conducts audits/reconciliations of payroll, benefits, or other HR programs and recommends corrective action.
• Assists with recruitment and interview process. Tracks status of candidates in HR software and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by department managers.
• Submits online investigation requests and assists with new-employee background checks.
• Prepares new-employee files and assists with new hire onboarding process.
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Assists with processing of terminations and offboarding process.
• Co-Host monthly manager meetings to keep hiring managers up to date on HR topics.
• Streamline and help develop new processes for onboarding and offboarding of employees.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Prepare payroll reports as requested by Office Manager
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Performs other related duties as assigned.

Qualifications:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Someone who thrives in a process-oriented environment
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Ability to learn Dealership Management Software (DMS), knowledge of payroll software is beneficial.

Education and Experience:

• High school diploma required; associate’s degree or higher preferred
• Experience working in an office setting
• Prior payroll processing experience highly preferred
• Previous dealership experience a plus

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.