HR & Office Engagement Coordinator
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Overview
Job Description
We are seeking a dynamic and highly organized HR & Office Engagement Coordinator to serve as a key onsite presence supporting our people operations, workplace experience, and culture initiatives. This role blends traditional HR coordination responsibilities with employee engagement, internal branding, and front-facing operational support.
The ideal candidate thrives in a people-centric environment, enjoys being visible and accessible to employees, and brings creativity to enhancing workplace culture while ensuring smooth day-to-day HR and office operations.
Key Responsibilities:
HR Operations & Coordination:
- Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems)
- Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience
- Support HR projects, reporting, and compliance initiatives as needed
- Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes
Onsite Employee Experience & Engagement:
- Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment
- Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives
- Capture and document workplace moments, events, and employee experiences through photography and/or video
- Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts
- Help create a welcoming, inclusive, and engaging office atmosphere
- Serve as backup support for reception/front desk operations as needed
Candidate & Visitor Experience:
- Greet and welcome candidates and visitors, ensuring a professional and positive first impression
- Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process
- Manage interview logistics such as room setup, scheduling support, and candidate flow
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
