HR Coordinator

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform-where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine's rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Role Summary:

Filevine is seeking a detail-oriented HR Coordinator to join our team. The ideal candidate is a highly organized individual who excels at administrative tasks and clear communication. In this role, you will focus on the day-to-day execution of HR processes, ensuring our employee records are meticulous and our onboarding experience is seamless. Reporting to Filevine's Senior Director of People, you will provide essential support in the following areas

Responsibilities

• Onboarding Support: Administer the logistics for new employee onboarding, including kit preparation, orientation scheduling, and document collection.
• Benefits Administration: Assist with the coordination of open enrollments and serve as the first point of contact for basic employee benefit inquiries.
• Data Management: Maintain accurate and up-to-date employee personnel records and digital files within our HRIS.
• Internal Communications: Help draft and distribute internal updates regarding company policies, status changes, and team events.
• Compliance Assistance: Support the maintenance of federal and state labor law postings and basic compliance record-keeping.
• Inquiry Routing: Monitor the HR inbox and respond to routine inquiries or escalate complex employee relations issues to leadership.
• Payroll Support: Assist with administrative data entry and verification for payroll processing.
• Exit Logistics: Coordinate the administrative side of employee off-boarding, including scheduling exit interviews and collecting company equipment.

Qualifications

• Strong organizational skills with a high level of attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with strict confidentiality.
• Basic understanding of HR administrative practices and record-keeping.
• A helpful "customer service" mindset when interacting with employees.

Education & Experience Requirements

• Bachelor's degree in Human Resources, Business, or a related field (or equivalent experience).
• 0-2 years of experience in an administrative or HR support role.
• Familiarity with Microsoft Office (Excel, Outlook) and a willingness to learn HRIS/HRMS platforms.
• Ability to problem solve
• Ability to multi-task in a fast-paced environment
• Ability to shift tasks and priorities when circumstances change

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine's equal employment opportunities, you may contact us at [email protected]

Cool Company Benefits:

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Medical, Dental, & Vision Insurance (for full-time employees)
• Competitive & Fair Pay
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Top-of-the-line company swag

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Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

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