HR Coordinator & Office Administrator (Onsite)

About the Role

We are looking for a highly organized, proactive, and hands-on HR Coordinator & Office Administrator to support our Sunnyvale team. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes ownership of both HR operations and office management. You will collaborate cross-functionally to ensure smooth processes and a positive workplace experience.

Job Title: HR Coordinator & Office Administrator (Onsite)

Location: Sunnyvale, CA, five days a week from 9:00 a.m. to 5:30 p.m.

Compensation: $20-$30/hour (based on experience)

Key Responsibilities

HR Coordination

• Support recruiting efforts, including interview scheduling, candidate coordination, and resume screening
• Maintain and update applicant tracking systems (ATS) and candidate records
• Assist with onboarding and offboarding processes
• Provide general HR administrative support

Office Administration & Operations

• Serve as the front desk contact, greeting visitors and handling calls professionally
• Oversee daily office operations to maintain a clean, organized, and efficient workplace
• Coordinate facilities, vendors, and maintenance requests
• Manage office supplies, inventory, mail, and deliveries
• Support the loading and unloading of incoming and outgoing shipments
• Assist with warehouse organization, inventory checkout and counts
• Assist with product packaging and shipments
• Support internal meetings, events, and team needs
• Ensure a safe, welcoming, and functional office environment

Additional Support

• Maintain accurate records for inventory and office-related documentation
• Assist with ad hoc projects and administrative tasks as needed

Qualifications

• Bachelor's degree in HR, Business Administration, or related field
• 1-3 years of experience in HR coordination, office administration, or similar roles
• Familiarity with recruiting processes and ATS systems
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to lift up to 30 lbs and work onsite full-time in Sunnyvale, CA
• Self-motivated with a proactive, "roll-up-your-sleeves" attitude
• Authorized to work in the U.S.

Preferred Qualifications

• Experience in a startup or fast-paced environment
• Familiarity with HR systems and onboarding processes
• Experience supporting office or facilities management

Where is this role located?

This role is based in Sunnyvale, CA, and requires on-site work five days a week from 9:00 a.m. to 5:30 p.m.

What are the benefits and perks of working at Seyond?

You will be supported with a competitive and comprehensive benefits package. Below are some highlights:

• A variety of health insurance plans
• 401(k) retirement plan
• Paid time off
• Paid parental leave
• Wellness reimbursement

Seyond, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by local, state, or federal laws.

Employment at Seyond is contingent upon proof of your legal right to work in the United States under applicable law, verification of satisfactory references and successful completion of a background check, and signing all your on-boarding documents. Seyond participates in the E-Verify program to confirm the employment eligibility of all newly hired employees.

Seyond takes data privacy and identity theft very seriously. As such, we do not request personally identifiable information (PII) from applicants over the internet or electronically. Please kindly refrain from disclosing your PII electronically during the application process or to unauthorized websites that may purport to be Seyond or any of our affiliates.