Hr/Finance Administrative Assistant

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type:

Regular

Pay Range:

$28.58 - $34.77 Hourly

Department:

Finance

FLSA Exemption Status:

Non-Exempt

About the Opportunity:

The HR/Finance Administrative Assistant provides high level administrative support to department leadership, including the Chief Financial Officer, Chief HR Officer and related leadership teams. This position plays a key role in supporting department operations, coordinating complex meetings and public processes, and preparing official financial publications. The ideal candidate is a proactive self starter who is confident engaging with directors and senior leaders, and who can keep shifting priorities organized and moving forward. This is a unique position that supports both departments equally.

Key Responsibilities

• Provide administrative support to Executive Leadership, including calendaring and tracking deadlines.

• Coordinate recurring department meetings by managing invitations, logistics, technology, agendas, and materials.

• Support financial cycles and publications, including proofreading and preparing reports for public release.

• Assist with HR projects, departmental calendaring, file retention, and general administrative needs.

• Manage physical and digital file systems and support coordinating department workflows.

• Provide recruitment support, including interview scheduling and document preparation.

• Support onboarding new staff and act as a point of contact for administrative needs.

• Coordinate activities related to the Board of County Commissioners, including work sessions, board meetings, and Budget & Audit Committee meetings.

• Coordinate and submit agenda requests and documentation and manage posting and required public notices.

Ideal Knowledge, Skills, and Abilities (KSAs):

• Knowledge of general administrative practices, including financial and personnel support, purchasing basics, project coordination, and standard office procedures.

• Understanding of budgeting and basic accounting concepts, with the ability to support financial publications, maintain organized filing systems, and ensure accuracy in documents and reports.

• Proficiency with Microsoft 365 and standard office technology, including strong skills in document creation, spreadsheets, calendaring, and digital/physical file management.

• Strong written and verbal communication skills, including business writing, proofreading, agenda development, and producing clear, accurate, and professional materials.

• Skill in coordinating complex administrative workflows, managing shifting priorities, and maintaining confidential or sensitive information with accuracy.

• Ability to interpret and apply organizational policies and procedures, research information, analyze administrative issues, and recommend practical solutions.

• Strong interpersonal and customer‑service skills, with the ability to work effectively with executive leadership, staff, external partners, and diverse groups using tact and professionalism.

• Ability to work independently and proactively, manage multiple tasks simultaneously, and maintain organized, efficient administrative systems

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Assistant Class Specification

Minimum Qualifications

Education and Experience:

• Graduation from high school or possession of a G.E.D. equivalent; AND

• Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.

• An associates degree or professional certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Additional Requirements

• Must pass a background check.

Selection Process:

You can review our standard selection process here.

Our commitment to you:

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act:

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, and which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

Questions?

Recruiter:

Elle Krueger

Email Address:

Elle_Krueger@washingtoncountyor.gov